At a Glance
- Tasks: Manage admin tasks in a care home, ensuring smooth operations and financial accuracy.
- Company: Join Harbour Healthcare, a team dedicated to high standards of resident care.
- Benefits: Enjoy discounts, free counselling, training opportunities, and wellness support.
- Other info: Great opportunities for career progression and a vibrant team culture.
- Why this job: Make a difference in residents' lives while developing your career in a supportive environment.
- Qualifications: Experience in administration and a friendly, proactive attitude are essential.
The predicted salary is between 14.28 - 14.28 £ per hour.
- Care Home Administrator
- Harbour View Lodge care home
- Whitehaven CA28 6HA
- 37.5 hours per week
- £14.28 per hour
- Harbour Healthcare
Harbour Healthcare are recruiting for a Care Home Administrator in Whitehaven.
Harbour Healthcare set high standards for resident care, working for Harbour Healthcare will mean that you are joining a team that put residents care and comfort before everything else.
Our team are professional, respectful, responsible, well trained and have high expectations of themselves and each other.
This represents a great opportunity for the right individual, who will be positive, self-motivated, friendly, and proactive.
We are looking for someone who is experienced in the field to join our established team of professionals.
Title
Home Administrator
Responsible to
Home Manager
Purpose
To be responsible for the smooth running of the administration of the Nursing Home.
Responsibilities
- Maintain accurate and complete financial records of the Nursing Home in line with Company procedures, using computer and manual systems.
- Prepare and submit monthly accounts for extra services to Clients/Relatives.
- Process receipts of monies against Clients account and maintain associated records.
- Record receipts of payments using computer and manual systems in line with Company procedures.
- Monitor and record the Home’s monthly budget, sharing with the Home Manager.
- Monitor and record petty cash transactions using both computer and manual systems.
- Monitor and record Nursing Home Credit card using both computer and manual systems.
- Ensure all staff shifts are recorded for accurate calculation of wages on a weekly basis using computer (CIVICA) and manual systems.
- Support HR recruitment processes when onboarding new staff. Ordering of uniforms/badges.
- Maintain complete files for Clients and Staff members in line with the Company’s policies and procedures.
- Archiving said files and arrange destruction.
- Operate office equipment.
- Answer the telephone, respond to enquiries from both Clients and Visitors at reception, and re-direct enquiries in a friendly and efficient manner.
- Ensure emails are dealt with in a timely manner.
- Monitor the online enquiries, arranging visits as deemed appropriate.
- Maintain stationary supplies.
- To provide admin and secretarial support to the Home Manager within given timescales.
- Participate in Staff and client meetings as required, taking minutes as requested.
- Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.
- Support the home in ensuring that staff training is accurately recorded and percentages maintained.
This job description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.
What are the Tangible benefits for working for Harbour?
- Discounts on Shopping, Fashion, Days out, Travel, Entertainment and lots more!
• FREE face-to-face counselling, for you and your family!
- Staff recognition award ceremonies
- £30 voucher available every month for the nominated ‘Employee of the month’
- Opportunities for training and career progression
- Salary Sacrifice Pension scheme
- Blue Light Card – up to 50% discount across 100’s of retailers
- Access to a FREE eye test and discounted glasses
- Cashback card – save up to £500 annually, can be used at over 80 big brands
• Wellbeing portal
- FREE meditation series
- FREE wellbeing podcasts & live virtual events
- FREE mental health support programmes
- FREE workout plans
- FREE Live digital gym classes
- FREE mindset and wellbeing series
- Seasonal Company events, competitions and incentives
- Refer a friend scheme – earn upto £250 when referring a friend to work for Harbour Healthcare
- On-site parking
- #J-18808-Ljbffr
Administrator in Whitehaven employer: Harbour Healthcare Limited
Harbour Healthcare Limited is an exceptional employer, offering a nurturing and supportive work culture that prioritises the well-being of both residents and staff. With a strong focus on employee growth opportunities and continuous improvement, you will be part of a dedicated team committed to delivering high-quality, person-centred care in a warm environment. Located in a vibrant community, this role not only allows you to make a meaningful impact but also provides unique advantages such as strong relationships with families and healthcare professionals.
Contact Details:
Harbour Healthcare Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Whitehaven
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Harbour Healthcare Limited.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Harbour Healthcare Limited.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Harbour Healthcare Limited, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Administrator in Whitehaven
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Harbour Healthcare Limited.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Harbour Healthcare Limited.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Harbour Healthcare Limited. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Harbour Healthcare Limited. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Harbour Healthcare Limited
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Harbour Healthcare Limited’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
