At a Glance
- Tasks: Provide top-notch admin support to the Communications team and help coordinate exciting events.
- Company: Join a dynamic company committed to teamwork and innovation.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Inclusive recruitment process to support diverse applicants.
- Why this job: Be part of a vibrant team making a real impact in communications.
- Qualifications: Strong organisational skills and a proactive, team-oriented mindset.
The predicted salary is between 30000 - 40000 € per year.
Date: 6 May 2026
Location: London, GB
Advertised Salary: Competitive
Onshore/Offshore: Onshore
Working arrangement: Full Time
Purpose of the role
Provide high quality business, administrative and coordination support to the Communications function, enabling the team to operate efficiently and deliver its objectives. The role supports day to day operations, planning and delivery of communications activity, events and projects, working closely with Communications colleagues, EAs and external suppliers.
Critical Responsibilities (MAE/MATTE/HSES)
- Ensure that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and Harbour Energy HSEQ procedures.
- Ensure compliance with all health, safety and environmental requirements while working within your office base.
Ethics and Compliance Responsibilities
- Ensure that all activities and behaviours are carried out in accordance with Harbour Energy’s Ethics and Compliance Policies and Procedures, and complete any compulsory compliance training as required.
Areas of Accountability, Responsibility and Competence
Business & Administrative Support
- Provide comprehensive administrative support to the Communications team, including arranging meetings, booking rooms, coordinating logistics for team events, workshops and training sessions.
- Support senior members of the Communications leadership team with diary coordination, travel arrangements, expenses and meeting logistics when required.
- Act as a central point of contact for practical and operational queries within the Communications function.
Events & Activity Support
- Provide administrative and logistical support for internal and external events, including coordinating travel and accommodation, liaising with venues and suppliers, and supporting on site arrangements where required.
- Support charitable, sponsorship and stakeholder events and dinners in coordination with Communications advisers and EAs.
- Assist with filming, photography and agency meetings by coordinating logistics and schedules and escort crews during shoots.
Coordination & Project Support
- Support the coordination of Communications projects and activities, helping to track actions, timelines and deliverables.
- Liaise with internal stakeholders and external suppliers to support the production and delivery of communications and marketing materials.
- Provide support to the Corporate Affairs Response Team (CART), including fulfilling the role of log taker during incidents (training provided).
Systems, Process & Content Support
- Support the maintenance and updating of the intranet working alongside Communications advisers to ensure content is accurate and up to date.
- Support the updating and maintenance of Communications procedures and documentation (e.g. BMS content).
Financial & Operational Support
- Provide budget and invoicing support for the Communications function, including raising purchase requests, processing invoices and supporting approval processes in line with company procedures.
- Raise e cards or corporate gift requests as required, ensuring appropriate approvals are obtained.
Critical Skills, Qualifications, Experience, etc.
Essential
- Highly organised and reliable, with a practical and solutions focused mindset.
- Adaptable and comfortable working in a fast-paced, changing environment.
- Professional, discreet and able to handle sensitive information with tact and diplomacy.
- Committed to teamwork and promoting company values.
- Strong administrative and organisational skills, with experience supporting busy, multi-disciplinary teams.
- Excellent attention to detail and ability to manage multiple tasks and priorities.
- Strong interpersonal and communication skills, with the confidence to liaise with stakeholders at all levels.
- Proficient in Microsoft 365 tools, including Outlook, Word, Excel, PowerPoint, Teams and Co-pilot.
- Experience working with systems such as SAP, SharePoint or similar business systems.
- A flexible, proactive and collaborative approach, with a strong team player mindset.
Desirable
- Experience supporting Communications, Marketing or Corporate Affairs teams.
- Experience coordinating events or supporting project delivery.
- Experience working with external agencies or suppliers.
- Experience supporting content updates on intranet or website platforms.
Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.
Business Support - Communications in London employer: Harbour Energy
Harbour Energy is an exceptional employer, offering a dynamic work environment in the heart of London where employees can thrive in their roles. With a strong commitment to professional development, a collaborative culture, and a focus on safety and compliance, we empower our team members to contribute meaningfully while enjoying competitive benefits and opportunities for growth. Join us to be part of a forward-thinking company that values teamwork and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support - Communications in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable answering common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the real interviewers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Business Support - Communications in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Support - Communications role. Highlight your relevant experience and skills that match the job description, especially your organisational and administrative abilities.
Showcase Your Team Spirit:We love a good team player! In your application, mention any experiences where you’ve successfully collaborated with others, especially in fast-paced environments. This will show us you’re ready to jump into our dynamic team.
Be Detail-Oriented:Attention to detail is key for this role. Double-check your application for any typos or errors before submitting it. A polished application reflects your professionalism and commitment to quality.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at Harbour Energy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and skills required for the Business Support - Communications role. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong administrative and organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly.
✨Demonstrate Your Communication Prowess
As a Business Support professional, effective communication is key. Practice articulating your thoughts clearly and confidently. Think of instances where you liaised with various stakeholders and how you handled sensitive information with discretion.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities in real-life scenarios. Prepare for questions like how you would handle a last-minute change in an event or manage conflicting priorities. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
