Office Administrator in Lisburn

Happy Jobs NI is delighted to be representing On Track Technicians, also known as OTT, in the recruitment of two part-time Office Administrators to support their growing team. OTT is a family-run railway infrastructure business based in Lisburn, providing specialist support across rail, civil engineering and safety-critical works. Due to continued growth, the company is now seeking organised, reliable and proactive Office Administrators to provide essential support across the business.

The role will be varied and hands-on, offering the opportunity to support a range of administrative functions including office coordination, document management, operational support, HR administration and general business support. These opportunities would suit candidates with experience as an Office Administrator, Administrative Assistant, Office Coordinator, Business Support Administrator, Operations Administrator, HR Administrator or PA.

The successful candidates will play an important role in keeping office processes organised, supporting internal teams, maintaining accurate records and helping ensure smooth day-to-day communication across the company.

• Provide general administrative support across the office and wider business
• Manage emails, phone calls, correspondence and internal communications
• Prepare letters, reports, documents, presentations and other business paperwork
• Maintain accurate digital and paper-based records and filing systems
• Support document control, compliance records and audit preparation
• Assist with HR administration, training records and employee documentation
• Provide operational administration support to internal teams
• Update company systems with accurate information and data
• Coordinate meetings, appointments, briefings and follow-up actions
• Liaise professionally with suppliers, contractors, internal teams and external contacts
• Support purchase orders, invoices, expenses and general finance administration where required
• Help maintain an organised, efficient and professional office environment

The ideal candidate will be organised, professional and comfortable working in a busy office environment. You should have:

• Previous experience in an office administration, business support, HR administration, PA or operations support role
• Strong organisational skills and excellent attention to detail
• Good communication skills, both written and verbal
• Confident IT skills, including Microsoft Office and general administrative systems
• The ability to manage tasks efficiently and prioritise workload
• A professional and confidential approach when handling sensitive information
• A positive, helpful and flexible attitude
• The ability to work well as part of a team and support different departments when required

• 2x part-time opportunities available
• 20 hours per week
• £15.00 per hour (£31,200 FTE / £15,600 pro rata per annum)
• Flexible hours or working pattern may be considered
• Opportunity to join a respected, family-run railway infrastructure business
• Varied administration role supporting multiple areas of the company
• Supportive and professional working environment

If you are an organised and proactive administrator who enjoys supporting a busy team and keeping things running smoothly, we would love to hear from you. To apply for this Office Administrator role, please submit your CV via the link provided. A member of the Happy Jobs NI team will review your application and contact suitable candidates to discuss the opportunity in more detail. These are part-time opportunities, so please feel free to include any relevant information about your preferred working pattern or availability as part of your application.

Happy Jobs NI is proud to be the exclusive recruitment partner for this vacancy.