Senior Office Administrator JBLE1_NI in Lisburn

Location: Lisburn (Office-based)

Salary: £26,000 - £28,000 p/a Dependent on experience

Contract Type: Full-time, Permanent (35 hours per week, Monday-Friday, 9.00am-5.00pm)

The Role:

Happy Jobs NI is delighted to be representing a well-established and busy solicitor's practice based in Lisburn. Known for its friendly team culture, professional approach, and fast-paced environment, the firm has built a strong reputation for delivering exceptional client service and maintaining high standards across all areas of the business. They are now seeking an experienced and highly organised Senior Office Administrator to join their dedicated team and play a key role in the smooth day-to-day running of the office. This is an excellent opportunity for an accomplished administrative professional who can confidently take ownership of core office functions, support senior colleagues, and help ensure operations are delivered efficiently, professionally, and with great attention to detail. This is a varied and rewarding opportunity suited to someone who enjoys being at the centre of a busy office environment.

As a Senior Office Administrator, you will provide high-quality administrative and coordination support across the practice, helping to manage communications, oversee office systems, coordinate diaries and documentation, and maintain effective processes.

Key Responsibilities:

• Act as a key point of contact for clients, visitors, and incoming calls, ensuring all enquiries are handled professionally and efficiently.
• Provide senior-level administrative support to solicitors and the wider team across a range of daily office activities.
• Draft, format, and manage correspondence including letters, emails, reports, legal documents, and internal communications.
• Coordinate calendars, appointments, meetings, and diary schedules, helping to ensure priorities are managed effectively.
• Prepare meeting documentation, take accurate minutes where required, and follow up on actions to support workflow and organisation.
• Maintain and oversee both digital and paper filing systems, ensuring records are accurate, organised, and easily accessible.
• Support document management processes, including scanning, copying, file preparation, and general case or office administration.
• Help monitor office procedures and administrative systems, identifying opportunities to improve efficiency and support best practice.
• Order and manage office supplies, liaise with external suppliers where needed, and help maintain a well-organised office environment.
• Provide day-to-day guidance and support on administrative tasks, acting as a reliable senior presence within the office team.
• Assist with confidential information and sensitive documentation with discretion, professionalism, and a high level of accuracy.
• Support management with ad hoc administrative duties and operational tasks to help ensure the office runs smoothly at all times.

Person Specification / About You:

We’re looking for a professional, capable, and proactive individual who is comfortable taking ownership of responsibilities and working effectively in a busy office setting. You will be highly organised, confident in managing multiple tasks, and able to communicate clearly with colleagues, clients, and stakeholders at all levels. You should bring:

• Proven experience in a senior administrative, office administration, secretarial, or coordination role.
• Previous experience in a legal, professional services, or fast-paced office environment would be highly desirable.
• Strong organisational and time management skills, with the ability to prioritise workloads and meet deadlines.
• Excellent written and verbal communication skills, with a professional and approachable manner.
• A high level of accuracy and attention to detail when preparing documents and managing records.
• Strong working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• The ability to handle confidential information with discretion and professionalism.
• A proactive and dependable approach, with the confidence to work independently while also supporting a wider team.
• Experience coordinating diaries, meetings, documentation, and office systems in a structured and efficient way.
• A positive, team-focused attitude and a genuine commitment to maintaining a high standard of administrative support.

Benefits: 28 days' holiday including