Project Administrator in Chipping Sodbury

Project Administrator

About the role

We are looking for a highly organised and proactive Project Administrator to provide essential support to our Project Management team.

This role requires accuracy, attention to detail and excellent organisational skills to ensure the smooth operation and success of our projects.

If you thrive in a fast‑paced environment, enjoy working with data and systems, and take pride in delivering high‑quality administrative support, we'd love to hear from you.

Key Responsibilities

• Provide accurate and timely administrative support to the Project Management team.
• Process purchase orders, goods receipt notes (GRNs), and complete monthly reconciliations.
• Collate, verify, and maintain project timesheets and attendance records.
• Manage holiday, absence, and overtime records.
• Coordinate onboarding submissions for employees, contractors, suppliers, and drivers.
• Produce reports, KPIs, and project data using systems such as SAP, Excel, Entropy, and other business platforms.
• Maintain project records, quotations, schedule agreements, and supporting documentation.
• Process invoices through Basware and prepare VAT invoices using SAP.
• Manage purchase card reconciliations and maintain purchase order trackers.
• Obtain missing tickets and ensure submission through STARS.
• Produce client reports, including delivery and volume reporting.
• Arrange meetings, take minutes, coordinate travel and accommodation requirements, and provide general administrative support.
• Ensure compliance with all Heidelberg Materials procedures and site‑specific requirements.

Qualifications

• Essential GCSE Grade 4/C or above in English and Maths (or equivalent).
• Strong administrative experience within a busy office or project environment.
• Excellent communication and organisational skills.
• Good working knowledge of Microsoft Office applications.
• Strong Excel skills, including data analysis and reporting; working understanding of Excel is essential.
• Ability to handle confidential information with discretion and professionalism.
• Full UK driving licence and access to your own vehicle.
• Desirable: Experience using SAP.
• Experience using Basware or similar invoice processing systems.
• Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, Macros, and Slicers.
• CSCS Level 1 Certification for HPC construction sites.

Benefits

• Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador.
• Compensation package: bonus incentives / generous pension schemes / life assurance.
• Work–life balance: 27 days holiday (excluding bank holidays) / agile working / flexible working / holiday purchase / sabbatical.
• Family friendly: enhanced maternity / paternity / parental leave / neonatal / adoption / IVF / menopause.
• Social value: paid volunteering day every year / communities (LGBTQ+, Network of Woman, Women in Science and Engineering, Armed Forces).
• Wellbeing: employee assistance programme (EAP) / mental health first aiders / cycle to work / employee benefits portal including gym discount / free eye tests / discounted private medical cover.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

Please let your recruiter know if you need an accommodation at any point during the interview process.

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