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- Tasks: Support our London office by managing postal services and ensuring smooth operations.
- Company: Join a dynamic workplace with a focus on collaboration and efficiency.
- Benefits: Competitive pay, training opportunities, and a vibrant office culture.
- Why this job: Be the backbone of our office, making a real difference every day.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Great chance to develop your career in a supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
This role will play a key part in supporting the smooth operation of our London office, with a primary focus on managing postal and delivery services. The role will also provide wider support to the Workplace Management Team across Health.
- Ensure prompt collection and delivery to relevant floors.
- Distribute deliveries and maintain accurate logs of all incoming/outgoing post.
- Handle post confidentially; scan and share secure digital copies.
- Manage outgoing post/couriers, ensuring correct preparation and timely dispatch.
- Oversee secure destruction of old post per data protection policies.
- Coordinate bulk deliveries with building management/security.
- Maintain courier collection logs, proof of delivery, and recharge logs for cost allocation.
- Escalate delivery issues promptly; follow manual handling and ensure timely issue resolution.
- Act as Fire Marshal and First Aider (training provided).
- Conduct daily and weekly compliance checks.
- Perform floor walks; report/resolve maintenance concerns.
- Audit and restock First Aid boxes weekly.
- Ensure meeting rooms are clean, equipped, and AV-ready.
- Support general facilities tasks: furniture moves, supply replenishment, contractor coordination.
- Monitor and reorder office consumables.
- Assist reception during peak times; greet visitors and handle queries.
- Escort/supervise contractors for compliance with building regulations and assist with incident reporting.
- Maintain accurate audit and inspection records.
- Ensure post handling complies with GDPR and confidentiality standards.
- Oversee secure disposal of sensitive materials per retention schedules.
- Support emergency response (evacuations, spillages, urgent maintenance).
- Report accidents, near misses, and hazards promptly.
- Maintain accurate records in management systems.
Workplace Support Coordinator in England employer: Hannover Re
Contact Detail:
Hannover Re Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Support Coordinator in England
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Workplace Support Coordinator role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show how you can support their operations smoothly. Think about examples from your past experiences that highlight your skills in managing deliveries and maintaining logs.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. We suggest focusing on questions related to handling post confidentially and managing outgoing deliveries. This will help you feel more confident when it’s your turn to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you prepare and stand out. Plus, it shows you’re genuinely interested in joining our team and supporting the smooth operation of our office.
We think you need these skills to ace Workplace Support Coordinator in England
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Workplace Support Coordinator role. Highlight any relevant experience in managing postal services, handling confidential information, or supporting office operations.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed deliveries or supported workplace operations in the past.
Showcase Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. You might also want to mention any experience you have with maintaining logs or managing compliance issues.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Hannover Re
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Workplace Support Coordinator. Familiarise yourself with postal and delivery services, data protection policies, and health and safety regulations. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Demonstrate Your Organisational Skills
Since this role involves managing deliveries and maintaining logs, be prepared to discuss your organisational strategies. Share specific examples from your past experiences where you successfully managed multiple tasks or projects, highlighting your attention to detail and ability to prioritise effectively.
✨Showcase Your Problem-Solving Abilities
The job requires prompt issue resolution, so think of scenarios where you've had to troubleshoot problems. Be ready to explain how you approached these situations, what steps you took, and the outcomes. This will demonstrate your proactive mindset and ability to handle challenges.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, and any specific challenges they face. This not only shows your interest but also helps you gauge if the company is the right fit for you.
