Monday – Friday (09:00am – 14:30pm) – Open to amending start and finish times for the right candidate.
£18.684.21 per annum
Based in Skelmersdale
The role of the Purchasing Administrator is to maintain accurate and up-to‑date purchasing and pricing information within the Company’s systems, ensuring purchase prices, promotional allowances, special prices and customer price lists are processed and maintained efficiently. The role also involves liaising with suppliers to investigate and resolve pricing discrepancies, managing supplier disputes, monitoring promotional activity, maintaining pricing trackers and preparing relevant reports to support the Purchasing function. The Purchasing Administrator plays an important role in ensuring pricing accuracy, supporting the wider Purchasing and Sales teams, maintaining effective supplier relationships contributing to the overall commercial success of the business.
About us:
Hannah Foods operates as a national wholesale and foodservice distribution business. We have a custom-built distribution facility with an integrated cold store and chiller, supplying a wide range of products including frozen, chilled, grocery, butchery and non-food items.
Duties will include:
- Updating, maintaining and reconciling supplier and customer price files across both Purchasing and Sales, ensuring all pricing information is accurate, consistent and up to date within SAP and relevant internal records.
- Checking, reviewing and maintaining a number of trackers ensuring information is accurate and current.
- Preparing and reviewing monthly reports detailing price files received, processed and filed, ensuring accurate records are maintained.
- Completing daily imports and updates of customer price lists into SAP, including Wholesale, Fast Food, and Foodservice price lists, ensuring pricing information is maintained accurately.
- Investigating and managing supplier invoice pricing discrepancies, determining whether charges should be accepted or disputed and following up accordingly.
- Undertaking product resourcing activities when instructed, including obtaining the relevant product specifications.
- Compiling and providing the Purchasing team with a number of reports, including Purchase Analysis Reports, Sales Reports, and Purchase Price Reports.
- Carrying out any other reasonable duties required by the Purchasing Supervisor.
Skills and experience required:
- Previous experience in a similar purchasing role.
- A professional telephone manner, a positive attitude and the ability to work effectively in a busy, fast-paced environment.
- Strong attention to detail, with the ability to enter and process purchase orders accurately and efficiently.
- Excellent organisational and time management skills, with the ability to prioritise deadlines, manage multiple purchasing tasks, and ensure supplier enquires, price updates, and purchase orders are processed accurately and efficiently.
- Strong problem-solving skills, with the ability to investigate pricing queries, resolve issues effectively and liaise with relevant departments where necessary.
- Excellent communication and interpersonal skills, with the ability to build positive supplier relationships and communicate professionally with colleagues across the business.
- Competence in Microsoft Office applications, including Excel, Word, Teams, and Outlook, with experience maintaining and managing documentation across shared files and folders.
- Working knowledge of SAP or a comparable sales order processing system.
- A positive and proactive attitude, with the ability to work effectively both independently and as part of a team.
- The ability to work efficiently under pressure, manage competing priorities and use initiative to resolve issues.
- A reliable and punctual approach, demonstrating a strong work ethic and commitment to maintaining high standards of accuracy and professionalism.
We are looking for individuals who have the right attitude, a strong work ethic, and a commitment to achieving high standards.
In return, we offer a range of benefits and opportunities,
- an on-site staff canteen with subsidised food and drinks
- regular company events
- Free Food Friday on the last Friday of each month
- additional annual leave based on length of service
- staff sales with discounts across food, drinks and non-food products
- free on-site car parking
- opportunities for career growth and development
If you are looking for a permanent position where you can become a valued member of a friendly and hardworking team, with opportunities to develop and progress within the business.
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