Management Accounts Assistant (Full Time)

Full time, 35 hours per week.

Purpose of Role

As the Management Accounts Assistant, you will support the day-to-day functions of the finance team from the purchase ledger, payments and daily cash postings and bank reconciliations. You’ll be responsible for ensuring accurate records and internal controls are maintained as well as an adherence to internal and external deadlines. Support the Financial Controller in delivering key activities that influence the efficiency of financial reporting and the smooth day to day running of financial operations within the Society.

Responsibilities

• Purchase Ledger Administration (support where required): accurate coding and posting of invoices onto the system in line with budget holder expectations and budget worksheets.
• Conduct weekly purchase ledger payment runs.
• Liaise with suppliers and budget holders to resolve queries or discrepancies.
• Maintain an efficient recording and filing system.
• Complete daily interfacing routine between the Finova core system and Whistlebrook Financials system, including daily reconciliation of the chip and pin and DD control accounts.
• Process morning and afternoon routine CHAPS, BACS & Faster Payments runs, as well as ad hoc payments as required, and post all payments to the cash book.
• Support and complete daily bank reconciliations for the Society’s main current account (‘No1 account’) and cheque clearance accounts (‘Cheque Banking’), ensuring all items are accurately and timely posted and reconciled in line with procedure manuals and SLAs.
• Act as a point of contact for all internal queries through the finance team phone line, Microsoft Teams and Finance Team inbox.
• Ensure all emails received into the Finance Team inbox are addressed or allocated to a relevant team member on the day of receipt.
• Return unallocated customer standing order receipts within SLA as per internal instruction, requesting bank details from the Society’s Clearing Bank as necessary.
• Contribute to continuous development of the department’s processes and procedures, ensuring up-to-date documentation and work procedures are in place.
• Support the Financial Controller in ensuring team efficiency and effectiveness by continual review and improvement of manual and automated systems, recognising, developing and managing elements of financial reporting and financial controls to improve efficiency and ensure data is accurate and reliable.
• Complete Treasury Back Office or Front Office functions.
• Assist with other ad‑hoc financial tasks as assigned by the Financial Controller.
• Carry out month‑end duties assigned by the Financial Controller.
• Carry out regulatory returns and reporting.
• Assume project roles as assigned by the Financial Controller.
• Perform any other associated duties as required.
• Ensure that staff and members’ data is secure, accurate and used correctly in line with the Society GDPR policy and standards; adhere to the Society Financial Crime Policy, the controls and report any internal or external incidents of actual or suspected fraud, money laundering or financial crime, either in accordance with the internal money laundering process (Suspicious Activities Report) or via the Society’s Whistleblowing Policy; complete and pass an annual dedicated financial crime and bribery prevention computer-based training test.

Skills and Experience

• Effective communication skills (written and verbal) – able to communicate with both internal and external stakeholders.
• Flexible with a positive and enthusiastic attitude.
• Numerate and analytically minded, with attention to detail.
• High level of literacy and ability to present information in a user-friendly, logical format.
• Knowledge of IT systems and Microsoft Office, particularly Microsoft Outlook and Excel.
• Be able to rise to the challenges presented in a demanding environment.
• Self-motivated with the ability to use own initiative.
• Excellent time management, organisation, and administrative skills.
• Ability to work well under pressure and to set deadlines.
• Ability to act in good faith toward retail customers.
• Ability to enable & support retail customers to pursue their financial objectives.

Person Specs

• 3+ years relevant experience.
• Minimum of GCSE Maths and English Grade C or above.
• Excellent numerical, written, and verbal communication skills.

Employment Type

Full Time: 35 hours per week.