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- Tasks: Manage daily office operations and support senior management with administrative tasks.
- Company: Join a multinational shipping group with a diverse portfolio and dynamic environment.
- Benefits: Competitive salary, benefits, and opportunities for career growth.
- Other info: Great chance to work closely with senior management and develop your career.
- Why this job: Be a key player in a fast-paced setting and make a real impact.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 35000 - 40000 £ per year.
Location: Central London (100% Office-Based)
Salary: £35,000 – £40,000 + Benefits
Our client is a multinational shipping group with a diverse portfolio spanning vessel operations, trading, and infrastructure investments. Operating in a fast-paced and dynamic environment, the business offers exposure to senior management and the opportunity to grow within a well-established organisation.
As an Office Manager / Administrator, you will be a key point of contact for internal teams and external stakeholders, ensuring smooth day-to-day office operations and providing critical administrative support across the business.
Key Responsibilities:- Manage day-to-day office operations, including reception, mail handling, and facilities management
- Coordinate meetings, travel arrangements, and schedules for senior management
- Support HR and finance teams with administrative tasks such as expense processing, onboarding, and record keeping
- Maintain office supplies, vendor relationships, and service contracts
- Assist with preparing reports, presentations, and other documentation for internal and external stakeholders
- Implement and maintain office procedures to support operational efficiency
- Provide general administrative support to teams across the business, including shipping, trading, and investment functions
- Serve as first point of contact for visitors, clients, and suppliers, representing the company professionally
- Proven experience in office management or administration, ideally within shipping, logistics, or corporate environments
- Strong organisational, communication, and multitasking skills
- Proficient in MS Office and comfortable with basic IT systems
- Highly professional and service-oriented, with a proactive approach to problem-solving
- Ability to work in a fast-paced, collaborative environment
- Career-focused and eager to contribute to the growth of a multinational business
Office Manager employer: Handpicked Recruitment
Contact Detail:
Handpicked Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the shipping and logistics sectors. We all know that sometimes it’s not just what you know, but who you know that can land you that Office Manager role.
✨Tip Number 2
Prepare for those interviews by researching the company inside out. Understand their operations and culture. We want you to walk in there feeling confident and ready to show how you can keep their office running smoothly!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed office operations or supported teams in the past. We love seeing candidates who can demonstrate their multitasking prowess!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re here to help you every step of the way in landing that dream job as an Office Manager.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your organisational and multitasking abilities, as well as any relevant experience in shipping or corporate environments.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've managed office operations or supported teams in the past.
Showcase Your Communication Skills: As an Office Manager, communication is key. In your application, demonstrate your ability to communicate effectively with both internal teams and external stakeholders. This could be through your writing style or by mentioning relevant experiences.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process!
How to prepare for a job interview at Handpicked Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the multinational shipping group. Understand their operations, values, and recent news. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are key. Prepare examples from your past experience where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and streamline office operations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle difficult situations, like managing conflicting schedules or resolving issues with vendors. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Dress the Part and Be Professional
Since this role involves representing the company, make sure to dress professionally for your interview. First impressions matter, so aim for a polished look that reflects the company's culture. Also, maintain a positive and service-oriented attitude throughout the conversation.