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For Companies At a Glance
- Tasks: Manage office operations, supplier relationships, and health & safety procedures.
- Company: Join a leading international shipping group in the heart of London.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Why this job: Be the backbone of a thriving office and make a real difference.
- Qualifications: 3-5 years in office management with strong organisational skills.
- Other info: Fast-paced environment with a focus on sustainability and teamwork.
The predicted salary is between 30000 - 45000 £ per year.
Title
: Office Administrator
Salary
: £35,000 – £45,000
Location
: central London – 100% office based
Our client is one of the largest international shipping groups based in London. Due to the continued growth of the company, we are looking for an Office Administrator to join the expanding team.
Job Responsibilities:
- Maintaining and developing office policies by setting up procedures to guide the operation of the office, maintaining H&S Handbook
- Manage relationships with suppliers and maintenance companies, e.g.: vending machines, plants maintenance company, cleaning company
- Liaise with landlords and contractors as required, organise repairs as and when required
- Running, managing, organising, and coordinating the day-to-day logistics of the office
- Involvement in environmental matters for the office, e.g. recycling, running environmental meetings
- Keep abreast of changes in relevant regulations, procedures, and policies
- Managing the office sitting plan
- Managing the Health & Safety of the office:
- DSE Assessments
- Fire Marshals
- First Aiders Risk Assessments
Requirements
:
- Minimum of 3-5 years\’ experience in an office management role
- Experience dealing with facilities management and Health and Fire Safety
- Highly organised with strong attention to detail
- Excellent time management and organisational skills
- Excellent communication and interpersonal skills
- Professional manner
- Ability to take initiative
- Ability to work calmly under pressure
Office Administrator employer: Handpicked Recruitment
Contact Detail:
Handpicked Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to office management and health & safety. Think about your past experiences and how they relate to the responsibilities of the role. Being prepared will boost your confidence and help you shine during the interview.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for the perfect Office Administrator position. Plus, we’re always here to support you throughout your job search journey.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience in office management, facilities management, and any relevant Health and Safety knowledge. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the job responsibilities, like managing suppliers or coordinating office logistics. Let us know why you want to join us!
Show Off Your Organisational Skills: As an Office Administrator, being organised is key. In your application, give examples of how you've successfully managed office operations or improved processes in previous roles. We love seeing candidates who can take initiative and keep things running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Handpicked Recruitment
✨Know Your Office Management Basics
Brush up on your knowledge of office policies and procedures. Be ready to discuss how you've previously set up or improved these processes in your past roles. This shows you understand the importance of structure in an office environment.
✨Showcase Your Communication Skills
As an Office Administrator, you'll be liaising with various stakeholders. Prepare examples of how you've effectively communicated with suppliers, contractors, or team members in the past. This will highlight your interpersonal skills and professionalism.
✨Demonstrate Your Organisational Prowess
Be prepared to talk about specific tools or methods you use to stay organised. Whether it's managing schedules, coordinating logistics, or handling health and safety assessments, showing that you have a system in place will impress your interviewers.
✨Stay Updated on Regulations
Familiarise yourself with current health and safety regulations relevant to office environments. Being able to discuss recent changes or best practices will demonstrate your initiative and commitment to maintaining a safe workplace.
