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- Tasks: Support the Executive Leadership Team with diary management, communication, and project coordination.
- Company: Join a dynamic hotel group known for its supportive culture and growth opportunities.
- Benefits: Enjoy a competitive salary, life assurance, and 28 days holiday per year.
- Other info: Flexible work environment with opportunities to learn about the hotel industry.
- Why this job: Be at the heart of decision-making and make a real impact in a thriving business.
- Qualifications: Experience as a Personal Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 ÂŁ per year.
The PA to the Executive Leadership Team will support the team in various aspects of their professional responsibilities and will provide full executive support in diary management, administration, communication, document preparation and coordination related to their work, including travel arrangements and meeting preparation. The role holder will also work on specific projects and research as required.
This is a full‑time role working 40 hours per week, Monday – Friday 9:00 am to 5:30 pm, based at our office in Central London.
- Provide full executive support in diary management, administration, communication, document preparation, and coordination related to their work, travel arrangements, and meeting preparation.
- Work on specific projects and research to support the Executive Leadership team in their professional responsibilities.
- Manage and maintain their diaries and ensure that they are prepared for meetings and engagements with relevant briefing notes.
- Ensure that follow‑ups and actions are coordinated and implemented as per the agreed deadlines, liaising with stakeholders.
- Manage travel, balancing cost and time efficiency, as well as processing expenses.
- Conduct regular diary meetings with the Executive team to discuss upcoming meetings and all other requests for their time.
- Respond to invites and make necessary arrangements.
- Work on delegated projects and research as directed to support the ELT in their meeting preparation, including coordination and gathering of information, summarising and creating impactful communications and presentations.
About you
- Proven experience as a Personal Assistant in a business with a dispersed workforce and working for leaders with broad geographic operational accountability (e.g. Hospitality, retail, other field‑based organisations).
- Excellent organisational and time‑management skills with very strong attention to detail.
- Strong communication and interpersonal skills, including ability to work collaboratively with the Office Manager and EA to the Group Director with a focus on increasing productivity for the wider executive leadership team.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in Microsoft Office Suite and other relevant software (especially Outlook, Teams, Word, PPT, Excel).
- Ability to create concise and impactful PPT presentations of particular importance.
- Proven ability to collect and coordinate information from varying sources efficiently and summarise for an executive‑level audience.
- Ability to work independently and as part of a team.
- Problem‑solver, with a “can‑do” attitude, focused on driving efficiency and finding ways to make things better across the business.
- Flexible and adaptable to changing priorities and demands.
- The motivation to learn continuously about the Hotel business and be an ambassador for Hand Picked Hotels.
Company Benefits
- A competitive salary package based on experience.
- This is a full‑time role based on 40 hours per week Monday to Friday.
- Life assurance scheme.
- Employee Assistance Program to support you with whatever life throws at you.
- Company Sickness Scheme Benefit.
- 28 days holiday per year including...
Personal Assistant in London employer: Hand Picked Hotels Ltd
Contact Detail:
Hand Picked Hotels Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Show us that you understand their needs and how you can support them in managing their busy schedules and projects.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to convey information clearly and concisely. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, administration, and communication. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Executive Leadership Team. Share specific examples of your organisational skills and how you've supported leaders in the past.
Showcase Your Tech Skills: Since proficiency in Microsoft Office Suite is key, make sure to mention your experience with Outlook, Teams, Word, PPT, and Excel. We love seeing candidates who can create impactful presentations and manage documents efficiently!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Hand Picked Hotels Ltd
✨Know Your Diary Management
Since the role heavily involves diary management, brush up on your skills in this area. Be prepared to discuss how you’ve effectively managed schedules in the past, and think of examples where you balanced multiple priorities. This will show that you understand the importance of time management for the Executive Leadership Team.
✨Showcase Your Communication Skills
Strong communication is key for a Personal Assistant. During the interview, highlight your experience in liaising with various stakeholders. Prepare to share specific instances where your communication skills made a difference, whether in coordinating meetings or preparing impactful presentations.
✨Demonstrate Your Problem-Solving Ability
The company values a 'can-do' attitude, so be ready to discuss challenges you've faced in previous roles and how you overcame them. Think of examples where you improved processes or solved issues efficiently, as this will resonate well with their focus on driving productivity.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft Office Suite is essential for this role. Before the interview, ensure you're comfortable discussing your experience with Outlook, Teams, Word, PowerPoint, and Excel. You might even want to prepare a quick example of a presentation you've created, as this could impress the interviewers.