At a Glance
- Tasks: Support safeguarding leads and manage vital records to ensure child protection compliance.
- Company: Hampton School, a prestigious independent school with a commitment to student wellbeing.
- Benefits: Competitive salary, term-time hours, and various employee perks including sports facilities.
- Other info: Join a supportive team dedicated to creating a safe learning environment.
- Why this job: Make a real difference in students' lives while developing your administrative skills.
- Qualifications: A-Level education, strong IT skills, and a passion for safeguarding children.
The predicted salary is between 30000 - 40000 £ per year.
Hampton School is an independent school. This is a newly created Safeguarding Administrator role to provide high‑level administrative support and ensure compliance with safeguarding and child protection procedures.
Key Responsibilities
- Provide confidential, high‑level support to the Designated Safeguarding Lead and Deputy Designated Safeguarding Leads across the Trust.
- Filter and monitor safeguarding alerts created by pupils via Smoothwall and liaise with the Safeguarding Team.
- Assist with the administration of CPOMs, maintain safeguarding records, administer annual safeguarding audit and follow up on transfer of safeguarding files from feeder schools.
- Maintain records in line with statutory guidance, including Keeping Children Safe in Education, and analyse records to identify and track themes.
- Access absence emails regarding pupils, update SIMS, and communicate with form tutors, nurse and Head of Year.
- Check the visitor management system for late arrivals and update SIMS.
- Run absence reports, prepare emails to form tutors and ensure parents receive absence texts.
- Deal sensitively with parents, other schools, prospective parents and the public on a wide variety of topics, either in person, online or over the phone.
- Assist and co‑ordinate monitoring, assigning and categorisation of whole‑school concerns.
- Provide support with special projects and ad‑hoc duties, and provide confidential support to the Trust SLT with emphasis on safeguarding issues.
- Administer school trips and parent evenings, liaise with staff for diaries, rotations and meetings, and assist with open mornings, prize giving, entrance exams and other events.
- Prepare and minute meetings and interviews where required.
- Maintain accurate records and files, produce and proofread key documents and update the website.
- Provide cover for other administrative staff as required.
Person Specification
- Commitment to safeguarding and wellbeing of pupils.
- Educated to A‑Level (or equivalent) with GCSE in English and Mathematics.
- Warm, cheerful and cooperative disposition; confident and calm under pressure.
- Previous administrative/secretarial experience, organisational and attention‑to‑detail skills.
- Excellent IT knowledge: Outlook, Word, Excel, PowerPoint, MS Teams (or equivalent), strong typing skills.
- Willingness to learn new software and recommend technology solutions.
- Outstanding customer care skills, diplomatic approach in sensitive situations.
- Confidentiality, integrity and discretion.
- Hard‑working, reliable, enthusiastic team player with proactive, flexible, self‑motivated attitude.
- Excellent communication skills, both written and oral; minute‑taking skills.
- High level of emotional intelligence, integrity and sense of humour.
- Experience working with children or young people.
- Awareness of health and safety issues (First Aid training will be provided).
- Experience with SIMS, Evolve, SOCS or similar databases.
- Knowledge of independent education sector expectations.
- Understanding and promotion of the school’s aims and ethos.
Hours, Salary & Benefits
The role is full‑time, Monday to Friday during term time, 8.30am to 4.30pm. Salary will be commensurate with skills and experience and pro‑rated for term‑time working. The Trust offers non‑contractual benefits including death‑in‑service insurance, Medicash, pension scheme, accident insurance, fee remission, cycle‑to‑work scheme, lunch, sports facilities and counselling. The Trust is a London Living Wage employer.
Training & Additional Duties Required
Safeguarding Level 3 training will be provided. The post holder may act as Fire Marshal and First Aider as required, and undertake other reasonable tasks assigned by the Deputy Head, Headmaster or Bursar.
Equality, Diversity and Inclusion
The Trust provides equal employment opportunities for all qualified individuals and prohibits discrimination in employment on any basis protected by applicable law. Candidates must have the right to work in the UK; sponsorship is not available.
Safeguarding Commitment
The post holder must adhere to the Trust’s Safeguarding Policy and Procedures at all times. The Trust reserves the right to offer the post at any stage in the appointment process.
EEO Statement
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff, contractors and volunteers to share this commitment.
Safeguarding Administrator employer: Hampton School
Hampton School is an exceptional employer, offering a supportive and collaborative work environment that prioritises the safeguarding and wellbeing of pupils. With a commitment to professional development, employees benefit from comprehensive training opportunities, including Safeguarding Level 3 training, and enjoy a range of perks such as a pension scheme, fee remission, and access to sports facilities. Located in a vibrant area, the school fosters a culture of inclusivity and teamwork, making it an ideal place for those seeking meaningful and rewarding employment in the education sector.
