Examination Invigilators

Position

Examination Invigilators play an important role in the effective running and delivery of examinations. The role will primarily involve the supervision of candidates for Public Examinations taking place in April, May and June; Internal and Mock Examinations from the beginning of January and start of June for two weeks each year. There is an occasional need for invigilators outside of these core times to support our Modern Language and Admissions departments.

The role of Invigilator is to assist with the conduct and supervision of the School’s public examinations to ensure that they are carried out in accordance with the JCQ, Cambridge International and awarding body statutory rules and regulations.

Examination Invigilators will be required to undertake various duties associated with all the different types of examinations the school runs at all levels of qualifications and of varying durations. This will primarily involve supervision of candidates for GCE, GCSE and IGCSE Public Examinations; Internal Examinations, Mock Examinations and on occasion Entrance Tests as part of our Admissions process.

Requirements

Main Responsibilities

• Be part of a team of invigilators in a large venue, with one or more Lead Invigilators in charge of up to 320 candidates. Supervision ratio of 1:30/1:20 candidates
• Support a Lead Invigilator in a separate room for students requiring specific support in the form of an access arrangement
• Support word processing examinations in a dedicated computer room
• Provide 1:1 invigilation for a candidate requiring individual supervision
• Invigilation of candidate requiring a scribe or reader or other specific arrangements to assist candidates with SEN
• Arrive promptly, up to 1 hour before the start of an examination session
• Be fully conversant with the JCQ, Cambridge International and independent Awarding Board rules and regulations and the procedures as documented in the Examinations Invigilator Handbook
• Have read all examination policies and procedures
• Maintain a calm and reassuring presence and be empathetic to the needs of the students
• Take instruction from the Public Examinations Officer, Deputy Examinations Officer or Lead Invigilator as to the duties allocated to you during the examination session
• Notify the Lead Invigilator if a candidate raises a concern or problem regarding the examination paper or if you have any concerns over candidate behaviour, malpractice or any other issue
• Provide a written report in the event of an incident and attend regular update/examination meetings during the academic year
• Be prepared to work at very short notice to cover an absence or to meet operational needs
• Read and understand the School’s Safeguarding and Keeping Children Safe in Education policy
• Be familiar with the School’s fire evacuation and lockdown procedures
• To act as Fire Marshal and First Aider as required. Training will be provided.
• Any other reasonable tasks required by The Headmaster and/or Bursar in association with the above role.

PERSON SPECIFICATION – SKILLS, QUALIFICATIONS AND EXPERIENCE

• Be able to follow instructions and be consistent in approach to invigilation
• Good organisational, communication and interpersonal skills
• Reliable and punctual with the ability to work as part of team or independently, as required
• Ability to work under pressure, remain calm and be empathetic to a candidates’ needs whilst remaining compliant to regulations
• A sense of responsibility, the ability to pay attention to detail and remain vigilant for long periods of time
• A willingness to undertake additional tasks, as required
• Confidence and willingness to ask questions
• Eager to learn, complete and actively engage in training sessions provided, and attend Team INSET Meetings as necessary
• Demonstrate discretion and compliance with the provisions of data protection law and the School’s own privacy policies treating all exam materials and candidate information as confidential, using such information in an appropriate manner and at all times
• Demonstrate an understanding of and commitment to the principles of equality and diversity
• An understanding of the need for confidentiality and Data protection in line with GDPR
• IT skills: With increasing reliance on technology, the successful candidate should have basic knowledge of MS Office in particular be familiar with Word, Excel, TEAMS and Outlook for email. Be open and prepared to learn/engage with SharePoint and OneDrive along with third party software which assists the running of exams. Support and training provided.

INDUCTION, TRAINING, TEAM MEETINGS & WORKING PATTERNS

Induction & Training

• You will be required to attend induction training in early November. The training session will start with registration at 8.30am and finish approximately 5.00pm, date to be confirmed. The induction session will be paid
• Full training will be provided during the induction day. Ongoing and update training will be provided as required/needed throughout the academic year and to cover any additional ad‑hoc tasks assigned
• At an appropriate time after joining the team, you may be offered the opportunity to train as a Lead Invigilator.

Team Meetings

• The first full team meeting will take place In November 2025 between 1pm and 3pm. You are expected to be able to attend up to five additional meetings during the academic year, which cover compliance updates and DBS requirements
• Provisional dates for further team meetings in 2025 will be published in September 2025.

Working pattern for 2025 / 2026

Main invigilation periods for 2026 (provisional and subject to change) Thursday 8 January to Friday 23 January 2026; end of April until 23 June 2026 (to be confirmed).

Applicants must be available to work during the entirety of the periods above and potentially all day and from 8am until 4.30pm / 5.00pm on a rota basis.

In addition to the January mock exams above, full commitment is required 18 - 22 May and 1 - 12 June. Before the May half term this is very busy with Public exams whilst after, both public and internal exams run concurrently. Weeks either side of these dates are usually less busy however we would still expect you to be able to commit to shifts allocated to you.

Additional invigilation sessions covering other public, internal and entrance exams take place throughout the year and as operational needs dictate – dates will be advised when known.

Please note carefully all periods above, the working periods replicate most years with little change. You will be required to confirm your availability during interview.

Safeguarding

The post holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the School's Safeguarding Policy and Procedures at all times. If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School s/he must report any concerns to the School's Safeguarding Designated Persons or to the Headmaster.

Equal Employment Opportunity Statement

It is the policy of Hampton School to provide equal employment opportunities for all qualified individuals and to prohibit discrimination in employment on any basis protected by applicable law, including but not limited to race, colour, religious creed, marital status, sex, sexual orientation, ancestry, national origin, age, medical condition or disability. Hampton School promotes equal employment opportunities in all aspects of employment through positive employment policies and practices.