At a Glance
- Tasks: Coordinate exciting trips and visits while supporting the admin office with various tasks.
- Company: Join a vibrant educational institution dedicated to enriching student experiences.
- Benefits: Enjoy a flexible 30-hour work week during term time with training days included.
- Other info: Early applications are encouraged as interviews may occur before the closing date.
- Why this job: Be part of a dynamic team that enhances student learning through engaging activities.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Word, Excel, and Outlook required.
The predicted salary is between 17581 - 18144 £ per year.
Required Immediately
Administration Assistant (Trips & Visits)
Are you a highly organised administrator with excellent attention to detail and a passion for supporting young people?
We are seeking an enthusiastic and proactive Administration Assistant (Trips & Visits) to join our busy administration team.
This is a highly rewarding role that offers the opportunity to make a real difference to students' educational experiences. You will play a key role in coordinating educational visits, residential trips, sporting fixtures and enrichment activities, ensuring students benefit from safe, memorable and well-organised opportunities beyond the classroom.
About the Role
As the Administration Assistant (Trips & Visits), you will take responsibility for the administration and co-ordination of all school trips and visits across the Secondary Phase.
Working closely with trip leaders, senior leaders, finance colleagues and parents/carers, you will ensure that all trips are efficiently planned, compliant with relevant procedures and delivered successfully.
Alongside trips administration, you will provide general administrative support to the school office, helping to maintain an efficient, welcoming and professional service for staff, students, parents and visitors.
What You’ll Be Doing
- Co-ordinate overseas trips, UK residential visits, day trips, sporting fixtures and enrichment activities.
- Obtain quotations and arrange bookings for transport, accommodation and venues.
- Manage trip documentation and approval processes.
- Liaise effectively with staff, parents/carers and external providers.
- Set up and monitor trip payments, ensuring timely communication regarding payment deadlines.
- Maintain accurate records using Evolve, Bromcom and other school systems.
- Prepare trip packs, emergency information and supporting documentation.
- Assist with reception and wider administrative duties when required.
- Provide first aid support following appropriate training.
- Contribute to a positive, professional and student-focused administrative service.
What We’re Looking For
- Has GCSEs (or equivalent) in English and Maths.
- Has experience working in an administrative or receptionist role.
- Is confident using Microsoft Word and Excel and other IT systems.
- Has excellent organisational and communication skills.
- Can manage multiple priorities and work accurately under pressure.
- Is proactive, adaptable and able to work on their own initiative.
- Enjoys working as part of a close and supportive team.
- Understands the importance of confidentiality and professionalism.
- Brings a positive attitude, flexibility and a willingness to contribute to wider school life.
Working Hours
9:30am to 4:00pm (Monday to Friday) with a 30-minute un-paid lunch break
30 hours per week, term time plus 3 INSET training days
Salary - Administration Assistant (Grade 6)
Full-time salary (52 weeks) from £27,273 to £29,541 per annum
Term-time salary (30 hours per week/term time plus 3 days) from £18,743 to £20,301 per annum
About Hampton College
Hampton College is an established all-through school (ages 4-19) located in Hampton Vale, Peterborough. It sits within Hampton Academies Trust (HAT) and works closely with neighbouring schools such as Hampton Gardens and Hampton Lakes.
Opened in 2005, the school has grown to serve over 1,620 students across both primary and secondary phases, including a thriving Sixth Form. Our facilities include specialist teaching spaces, a large Sixth Form Centre, and a learning environment that supports academic excellence as well as personal development.
The school’s vision centres on outstanding education, valuing people, promoting high‑quality learning, and maintaining a positive, healthy, community‑focused environment. Our motto that is embedded throughout our school community is Progress, Partnership & Pride.
Please note that we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.
Safeguarding and Recruitment Checks
Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).
In line with Keeping Children Safe in Education, the school may consider carrying out an online search on shortlisted candidates as part of our safeguarding due diligence. Where undertaken, this will be limited to information relevant to safeguarding or suitability to work with children and conducted in accordance with UK GDPR.
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Administration Assistant (Trips & Visits) in Peterborough employer: Hampton College
Hampton College is an excellent employer, offering a nurturing and collaborative work culture where dedicated professionals can thrive. With a strong focus on employee growth and development, staff are encouraged to enhance their skills through ongoing training and support, making it a rewarding place for those passionate about education and making a positive impact on students' lives.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant (Trips & Visits) in Peterborough
✨Tip Number 1
Familiarise yourself with the specific trips and visits that the school has organised in the past. This will not only help you understand the role better but also give you insights into how you can contribute to future events.
✨Tip Number 2
Network with current or former administration assistants in educational settings. They can provide valuable information about the day-to-day responsibilities and challenges of the role, which can help you prepare for potential interview questions.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock schedule for a hypothetical Enrichment Week. This will showcase your ability to manage multiple tasks and priorities effectively, which is crucial for this position.
✨Tip Number 4
Prepare to discuss your experience with relevant software like Word, Excel, and Outlook. Be ready to share specific examples of how you've used these tools to enhance your administrative efficiency in previous roles.
We think you need these skills to ace Administration Assistant (Trips & Visits) in Peterborough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the role of Administration Assistant. Emphasise your organisational skills, attention to detail, and any previous experience in administrative roles or event coordination.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position. Mention specific examples of how you've successfully managed multiple tasks or events in the past, and express your understanding of the importance of supporting educational trips and visits.
Highlight Technical Skills:Since proficiency in Word, Excel, and Outlook is essential, make sure to mention your experience with these tools. Provide examples of how you've used them in previous roles to improve efficiency or manage data effectively.
Proofread Your Application:Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hampton College
✨Showcase Your Organisational Skills
As an Administration Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised events or managed competing priorities in the past.
✨Highlight Attention to Detail
This role requires a high level of accuracy. Be ready to discuss specific instances where your attention to detail made a difference, whether in administrative tasks or event planning.
✨Demonstrate Teamwork and Flexibility
A 'can do' attitude is essential. Share experiences that showcase your ability to work collaboratively with others and adapt to changing circumstances, especially in a busy environment.
✨Familiarise Yourself with Relevant Software
Proficiency in Word, Excel, and Outlook is crucial for this position. Brush up on these tools before the interview and be prepared to discuss how you've used them in previous roles.
