Management Assistant in Southampton

Overview

The successful candidate will provide a range of support services to the Senior Leadership Team of Western Area districts within Hampshire and Isle of Wight Constabulary. Key Accountabilities include, but are not limited, to:

• To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
• To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
• To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
• To create and maintain a variety of computerised records and indices specific to roles and Commands.
• Monitor and manage Senior Leaders\\\’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
• To collate information and electronic or paper files required to respond to internal and external enquiries.

Essential Qualifications

Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level. RSA II in Typing/Word Processing.

Essential Experience

Extensive secretarial or administrative experience in a office environment. Substantial experience of typing/word processing and proficient in document layout. Computer literate – experienced in the production and use of Microsoft Office software – Outlook, Excel, Word, PowerPoint and Teams.