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- Tasks: Provide essential admin support to the Estates Department, managing reports and contractor communications.
- Company: Join Hampshire Hospitals NHS, a leading healthcare provider serving 600,000 people across multiple sites.
- Benefits: Enjoy a supportive work culture, opportunities for learning, and a chance to make a real impact.
- Why this job: Be part of a team dedicated to outstanding patient care and continuous improvement in healthcare services.
- Qualifications: GCSE English and Maths at Level C/Grade 5 or above; relevant experience preferred.
- Other info: Role based mainly in Basingstoke with occasional travel to other sites.
The predicted salary is between 24000 - 36000 £ per year.
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Client:
Hampshire Hospitals NHS
Location:
Job Category:
Other
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Yes
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Job Reference:
368a6935cdeb
Job Views:
9
Posted:
25.08.2025
Expiry Date:
09.10.2025
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Job Description:
Job overview
The Estates Department is looking for a Administration Assistant to undertake tasks required to provide the level of service necessary for Estates to deliver business plans and support the organisation. Adherence to relevant operational policies at all times is essential.
The post holder will be responsible for providing administrative support to the Estates Department
The role would be principally based at the Basingstoke site with ad-hoc cross site working at Winchester or other sites dependant on the needs of the service
Main duties of the job
To work autonomously providing administrative support for the Estates Department under the supervision of EA to the Associate Director of Estates
To produce ad-hoc reports and documentation that may contain information of a sensitive nature.
To liaise with external companies for any emergency call outs, repairs and arrange maintenance visits as requested.
To conduct site inductions for contractors attending site.
Issuing Trust keys and contractors badges and ensuring that the items are signed for if required.
To assist the procurement of goods and services by monitoring the progress of purchase orders.
To arrange meetings and events; this will include diary management and will require liaison with internal staff and external clients to co-ordinate meetings and events.
To take minutes of departmental meetings and transcribe these in a timely manner and ensuring they are circulated as required.
Further details are in the Job Description
Working for our organisation
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Detailed job description and main responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person specification
Training & Qualifications
- GCSE English and Maths to Level C/Grade 5 or above
- ECDL or equivelent
Experience & Knowledge
- Relevant experience in a similar role
- Experience of working in a hospital environment
Skill & Ability
- Good organisational skills
- Advanced keyboard skills
- Accuracy in data entry and typing
- Minute taking skills
- Shorthand
Other Specific Requirements
- Comprehensive knowledge of computer systems to support a diverse workload
- Experience of continuous use of VDU screen/monitoring call logging systems
- Experience of dealing with frequent interruptions such as telephone calls and contractors requiring information
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Estates Administration Assistant employer: Hampshire Hospitals NHS
Contact Detail:
Hampshire Hospitals NHS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Administration Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of duties like minute-taking and liaising with contractors will help you demonstrate your readiness for the role during any interviews.
✨Tip Number 2
Network with current or former employees of Hampshire Hospitals NHS. They can provide insights into the work culture and expectations, which can be invaluable when preparing for interviews or discussions about the role.
✨Tip Number 3
Highlight any relevant experience you have in a hospital environment or similar administrative roles. Be prepared to discuss specific examples of how you've successfully managed tasks under pressure, as this is crucial for the fast-paced nature of the Estates Department.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock schedule or plan for managing multiple tasks, such as arranging meetings and handling procurement processes. This will show your potential employer that you can handle the diverse workload expected in this position.
We think you need these skills to ace Estates Administration Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Estates Administration Assistant position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: In your CV and cover letter, emphasise any relevant experience you have in administrative roles, particularly in a hospital or healthcare environment. Mention specific tasks you've handled that relate to the duties listed in the job description.
Showcase Your Skills: Make sure to showcase your organisational skills, attention to detail, and proficiency in computer systems. Provide examples of how you've successfully managed multiple tasks or projects in previous roles.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you're passionate about working for Hampshire Hospitals NHS. Discuss how you can contribute to their vision of outstanding patient care.
How to prepare for a job interview at Hampshire Hospitals NHS
✨Research the Organisation
Before your interview, take some time to learn about Hampshire Hospitals NHS Foundation Trust. Understand their mission, values, and the services they provide. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Prepare for Common Questions
Think about the typical questions you might be asked for an administrative role, such as your experience with data entry, managing schedules, or handling sensitive information. Prepare specific examples from your past work that demonstrate your skills and abilities.
✨Showcase Your Organisational Skills
As an Estates Administration Assistant, strong organisational skills are crucial. Be ready to discuss how you manage your workload, prioritise tasks, and handle interruptions. You might even want to share a specific instance where your organisational skills made a difference.
✨Ask Insightful Questions
At the end of the interview, you'll likely have the chance to ask questions. Use this opportunity to inquire about the team dynamics, the challenges the Estates Department faces, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the position is right for you.
