Governance Support Officer in Eastleigh

The Governance Support Officer will support the effective operation of corporate governance across the organisation. The post-holder will provide high-quality administrative, analytical, and coordination support to governance processes including risk management, policy management, committee administration, and compliance reporting.

Main duties of the job

• Support the development, monitoring, and reporting of the organisation’s governance and assurance frameworks.
• Assist in maintaining systems for risk management, including updating the risk register, tracking actions, and supporting risk reviews.
• Produce and format governance reports, dashboards, and briefing papers.
• Provide high-quality secretarial support for governance-related committees and working groups.
• Prepare agendas and paperwork for meetings, ensuring they are produced in line with the agreed format and distributed as necessary.
• Attend meetings and take informal and formal minutes as required.
• Maintain, upkeep, and update action trackers.
• Ensure all documents are produced in line with the agreed format and distributed as necessary.
• Collate and quality-check papers; ensure timely distribution.
• Ensure governance meetings comply with statutory and organisational requirements.
• Support the wider Governance and Business team with daily tasks such as facilities management, stock control, ordering, collating papers, meeting room set up etc.
• Prioritise workload effectively to meet deadlines.
• Contribute to the continuous improvement of governance processes.
• Support the coordination of the policy review cycle and ensure policies meet organisational standards.
• Maintain the policy library and support teams in uploading, reviewing, and approving documents.
• Line manage governance administrator.
• Support teams in using incident reporting and risk management systems.
• Run routine reports and support investigation processes by tracking timelines and documentation.
• Assist with compliance data submissions and audits.
• Informal and formal clinical or non-clinical research and development activities.

Person specification

• Educated to degree level or equivalent experience.
• Experience producing formal minutes and agendas.
• Experience handling confidential and sensitive information.
• Strong writing skills for minutes, reports, and correspondence.
• Experience providing administrative or coordination support in a complex organisation.
• Confident communicating with staff at all levels including senior leaders.
• Positive, team-focused attitude.
• Highly organised with ability to manage multiple deadlines.
• Understanding of governance principles.

Please note the following before applying: We reserve the right to amend the closing date based on the volume of applications received. Vacancies attracting a high volume of applications may therefore close earlier than advertised. In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process. As a Disability Confident Employer we are working to create a workplace that enables all staff to reach their full potential. We value diversity and are committed to the recruitment and retention of underrepresented minority groups. We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities. New employees to the ICB will be subject to a probationary period of six months (some exemptions apply). We encourage and support our staff to be fully vaccinated against Covid-19 as this remains the best way to protect ourselves, our families, our colleagues, and patients from the virus.