At a Glance
- Tasks: Support an Executive Director with high-level secretarial and administrative tasks.
- Company: Join the NHS in a dynamic and supportive environment.
- Benefits: Enjoy 27 days holiday, flexible working, and excellent career development.
- Other info: Be part of a diverse team committed to inclusivity and personal growth.
- Why this job: Make a real difference in healthcare while developing your professional skills.
- Qualifications: Degree level education or equivalent experience in administration.
The predicted salary is between 32073 - 39043 £ per year.
We are looking for an enthusiastic Executive Assistant to support an Executive Director to enable them to deliver their role against the Executive Team agenda. This is a key role to ensure efficient and effective support to the executive team which includes:
- Providing high level secretarial support and an efficient and comprehensive PA and administrative service.
- Full diary and inbox management, project management and ensuring effective organisation of commitments across a full range of duties.
- Working as a team member of the Executives Office in a flexible and process driven way.
- Managing multiple demands and working under pressure while multi-tasking.
- Recognising the importance of confidentiality and sensitivity of issues, acting with discretion.
Working for our organisation, we offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and supporting new ways of working. We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life. We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities.
Here is a summary of some of the benefits and services which are on offer to staff:
- 27 days paid minimum holiday and bank holiday entitlement
- Sick pay policy
- Occupational health services including staff counselling services
- Flexible working and family friendly policies
- Flexible retirement and retirement vouchers
Detailed job description and main responsibilities include:
- Providing an efficient and effective confidential service to support those assisting.
- Proactively managing and operating inboxes, acknowledging and responding to correspondence in a timely manner.
- Maintaining professionalism, diplomacy and confidentiality in communicating sensitive information.
- Acting on behalf of the Executive in times of absence by assessing urgent/sensitive situations.
- Communicating with tact, understanding and discretion with members of the public/patients/carers.
- Responding to all queries, correspondence and telephone calls in a timely and professional manner.
- Managing the Executive Director’s emails, ensuring briefings and follow up actions take place.
- Effectively managing the diary of the executive team, prioritising meetings/appointments.
- Organising events, including liaising with facilitators/speakers and sourcing venues.
Person specification includes:
- Educated to degree level in relevant subject or equivalent experience.
- Previous PA / Administrator experience working with Executives.
- Experience in communications and stakeholder management.
- Working knowledge of Microsoft Office.
- Ability to respond to communications on behalf of the Executive Director.
- Analytical skills to analyse and interpret information.
- Problem solving skills and ability to respond to unexpected demands.
- Management skills to engender trust and confidence.
Please note the following before applying:
- We reserve the right to amend the closing date based on the volume of applications received.
- All applicants must be able to communicate fluently in English.
- As a Disability Confident Employer, we value diversity and welcome applications from underrepresented groups.
- New employees will be subject to a probationary period of six months.
- We encourage and support our staff to be fully vaccinated against Covid-19.
Executive Assistant in Eastleigh employer: Hampshire and Isle of Wight ICB
Hampshire and Isle of Wight ICB is an exemplary employer, offering a supportive and innovative work environment that prioritises employee well-being and professional growth. With a commitment to flexible working arrangements, generous holiday entitlements, and a focus on lifelong learning, we empower our staff to thrive both personally and professionally while contributing to the health of our communities in Eastleigh.
Contact Details:
Hampshire and Isle of Wight ICB Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Eastleigh
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We think you need these skills to ace Executive Assistant in Eastleigh
Some tips for your application 🫡
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How to prepare for a job interview at Hampshire and Isle of Wight ICB
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