At a Glance
- Tasks: Support the Senior Leadership Team with admin tasks and meeting coordination.
- Company: Join Hampshire and Isle of Wight Constabulary, a vital public service.
- Benefits: Competitive salary, full-time hours, and a permanent contract.
- Why this job: Be part of a team that makes a real difference in your community.
- Qualifications: Level 2 education or equivalent experience; RSA II in Typing/Word Processing.
- Other info: Flexible working environment with opportunities for travel within Hampshire.
The predicted salary is between 22700 - 25000 £ per year.
The successful candidate will provide a range of support services to the Senior Leadership Team of Western Area districts within Hampshire and Isle of Wight Constabulary.
Key Accountabilities include, but are not limited to:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders’ e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
- To collate information and electronic or paper files required to respond to internal and external enquiries.
The post holder will form part of a wider Force Management Assistant team. They will be required to offer resilience and flexibility at locations or departments other than the home stations to support Senior Leadership Team or Command. They would therefore need to have the ability to travel within Hampshire and the Isle of Wight.
Essential Qualifications
Educated to Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level. RSA II in Typing/Word Processing.
Essential Experience
Extensive secretarial or administrative experience in an office environment. Substantial experience of typing/word processing and proficient in document layout. Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
Management Assistant - HC622797 in Richmond employer: Hampshire and Isle of Wight Constabulary
Contact Detail:
Hampshire and Isle of Wight Constabulary Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Assistant - HC622797 in Richmond
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Hampshire and Isle of Wight Constabulary. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the organisation and its leadership team. Knowing their priorities will help you tailor your responses and show you're genuinely interested in supporting them.
✨Tip Number 3
Practice your communication skills! As a Management Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Management Assistant - HC622797 in Richmond
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Management Assistant role. We want to see how you can support our Senior Leadership Team effectively!
Show Off Your Skills: Don’t hold back on showcasing your secretarial and administrative experience. Mention specific tools like Microsoft Office that you’re proficient in, as these are key for the role. We love seeing candidates who can hit the ground running!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate a well-structured application!
Apply Through Our Website: Remember to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hampshire and Isle of Wight Constabulary
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key accountabilities and think about how your previous experience aligns with them. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Management Assistant, you'll need to demonstrate strong organisational abilities. Prepare examples of how you've successfully managed diaries, arranged meetings, or coordinated with stakeholders in the past. Be ready to discuss specific tools or methods you use to stay organised.
✨Brush Up on Your Tech Skills
Since the role requires proficiency in Microsoft Office, especially Outlook, Excel, Word, PowerPoint, and Teams, make sure you're comfortable using these applications. Consider doing a quick refresher on any features you might not be familiar with, so you can confidently discuss your tech skills during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the Senior Leadership Team's goals or the challenges they face. This shows that you're engaged and thinking critically about how you can contribute to their success.
