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- Tasks: Support management with operations, data entry, and client interactions.
- Company: Join a thriving property asset and advisory company near Isleworth.
- Benefits: Competitive salary, flexible work options, and training opportunities.
- Why this job: Be part of a close-knit team and shape your career in a growing business.
- Qualifications: Experience in admin roles and a proactive attitude are essential.
- Other info: Enjoy a rewarding work environment with excellent career progression.
The predicted salary is between 30000 - 40000 £ per year.
This is an exciting opportunity for an Administrator to join a privately owned property asset and advisory company based near Isleworth, South West London. The position offers the successful Administrator a chance to join a thriving business, who are growing impressively, with the opportunity for an ambitious and driven Administrator to carve out a highly successful career path within the business.
The company acts on the client's behalf, managing their property investments, covering Commercial Office Space, Retail and Shopping Centres. You will be based out of the Head Office near Isleworth 4 days a week with 1 work from home day a week. You will also be expected to attend client visits to build relationships and understand the company's property portfolio.
This is a brilliant chance to join a small and close knit team who have an enjoyable and rewarding working environment and are looking for their next employee to join the team and be part of their successful journey!
Main Duties- Assist the Management team with contract operations as requested, and support tasks assigned by the Office Manager.
- Data entry.
- Compile and maintain all contract and operational documentation.
- Support financial reporting activities, including Work in Progress (WIP) and aged debt management.
- Raising Invoices.
- Address and resolve invoice discrepancies highlighted in the Finance blocked invoice reports.
- Gather information and prepare Monthly reports as needed.
- Update the quote log and monitor client approval status.
- Raising POs and Quotations.
- Monthly client meetings.
- Managing contractors.
- Booking in Jobs.
- Site visits to property portfolio.
- Understanding of Building Services / Facilities Management / Maintenance sector.
- Experienced working in a similar admin position.
- Proactive.
- Client facing.
- Good attitude towards work.
- Excellent time keeping skills.
- £35,000 - £38,000.
- Monday - Friday, 8am - 5pm.
- 1 day per week working from home.
- Training to be provided.
- Great opportunity to progress and create your own path in the business.
Facilities Administrator in London employer: HAMILTON ROWE RECRUITMENT SERVICES LTD
Contact Detail:
HAMILTON ROWE RECRUITMENT SERVICES LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its property portfolio. Show them you’re not just another candidate; you’re genuinely interested in their work and ready to contribute.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills in administration and facilities management make you the perfect fit for their team. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Facilities Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Administrator role. Highlight your experience in administration and any relevant skills in building services or facilities management. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this opportunity and how your background aligns with our needs. Keep it friendly and professional, just like we are at StudySmarter.
Showcase Your Proactivity: In your application, don’t forget to mention instances where you've taken initiative in previous roles. We love proactive team members who can manage tasks efficiently and contribute positively to our work environment.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at HAMILTON ROWE RECRUITMENT SERVICES LTD
✨Know Your Stuff
Make sure you understand the basics of Facilities Management and Building Services. Brush up on key terms and concepts related to property management, as this will show your potential employer that you're genuinely interested in the role.
✨Showcase Your Experience
Prepare specific examples from your previous admin roles that highlight your skills in data entry, financial reporting, and client interactions. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
✨Ask Smart Questions
Come prepared with thoughtful questions about the company’s property portfolio and their approach to client relationships. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Demonstrate Your Proactivity
During the interview, share instances where you've taken initiative in past roles. Whether it was resolving an invoice discrepancy or improving a process, showing that you can think on your feet will impress the interviewers.
