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- Tasks: Support management with operations, data entry, and client interactions.
- Company: Join a thriving property asset and advisory company near Isleworth.
- Benefits: Competitive salary, flexible work options, and training opportunities.
- Why this job: Be part of a close-knit team and shape your career in facilities management.
- Qualifications: Experience in admin roles and understanding of facilities management.
- Other info: Enjoy a rewarding work environment with great career progression.
The predicted salary is between 35000 - 40000 £ per year.
This is an exciting opportunity for an Administrator to join a privately owned property asset and advisory company based near Isleworth, South West London. The position offers the successful Administrator a chance to join a thriving business, who are growing impressively, with the opportunity for an ambitious and driven Administrator to carve out a highly successful career path within the business.
The company acts on the client's behalf, managing their property investments, covering Commercial Office Space, Retail and Shopping Centres. You will be based out of the Head Office near Isleworth 4 days a week with 1 work from home day a week. You will also be expected to attend client visits to build relationships and understand the company's property portfolio.
This is a brilliant chance to join a small and close-knit team who have an enjoyable and rewarding working environment and are looking for their next employee to join the team and be part of their successful journey!
Main Duties- Assist the Management team with contract operations as requested, and support tasks assigned by the Office Manager.
- Data entry
- Compile and maintain all contract and operational documentation.
- Support financial reporting activities, including Work in Progress (WIP) and aged debt management.
- Raising Invoices
- Address and resolve invoice discrepancies highlighted in the Finance blocked invoice reports.
- Gather information and prepare Monthly reports as needed.
- Update the quote log and monitor client approval status.
- Raising POs and Quotations
- Monthly client meetings
- Managing contractors
- Booking in Jobs
- Site visits to property portfolio
- Understanding of Building Services / Facilities Management / Maintenance sector
- Experienced working in a similar admin position
- Proactive
- Client facing
- Good attitude towards work
- Excellent time keeping skills
- £35,000 - £38,000
- Monday - Friday, 8am - 5pm
- 1 day per week working from home
- Training to be provided
- Great opportunity to progress and create your own path in the business
Facilities Administrator employer: HAMILTON ROWE RECRUITMENT SERVICES LTD
Contact Detail:
HAMILTON ROWE RECRUITMENT SERVICES LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector on LinkedIn or at local events. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its property portfolio. Show them you’re not just another candidate; you’re genuinely interested in their business and ready to contribute.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the role of Facilities Administrator. Highlight your experience in data entry, financial reporting, and client interactions.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Facilities Administrator role. Highlight your admin experience, especially in building services or facilities management, to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this opportunity and how your proactive attitude and client-facing experience make you a great addition to our team.
Showcase Your Attention to Detail: In the world of administration, details matter! When filling out your application, double-check for any typos or errors. We want to see that you take pride in your work and can manage documentation accurately.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at HAMILTON ROWE RECRUITMENT SERVICES LTD
✨Know Your Stuff
Make sure you understand the basics of Facilities Management and Building Services. Brush up on key terms and concepts related to property management, as this will show your potential employer that you're genuinely interested in the role and have done your homework.
✨Show Off Your Admin Skills
Be ready to discuss your previous administrative experience. Prepare examples of how you've handled data entry, invoicing, and financial reporting. Highlight any specific software or tools you've used, as this can set you apart from other candidates.
✨Client-Facing Confidence
Since the role involves client visits, practice how you'll present yourself in a professional manner. Think about how you can build rapport with clients and demonstrate your proactive attitude. Role-playing with a friend can help you feel more comfortable.
✨Ask Smart Questions
Prepare thoughtful questions to ask during the interview. Inquire about the company's growth plans, team dynamics, or specific challenges they face in managing their property portfolio. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
