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- Tasks: Support management with operations, data entry, and client interactions.
- Company: Join a thriving property asset and advisory company near Isleworth.
- Benefits: Competitive salary, training, and one day remote work each week.
- Why this job: Be part of a close-knit team and shape your career in a growing business.
- Qualifications: Experience in admin roles and understanding of facilities management.
- Other info: Enjoy a rewarding work environment with opportunities for career progression.
The predicted salary is between 35000 - 40000 £ per year.
This is an exciting opportunity for an Administrator to join a privately owned property asset and advisory company based near Isleworth, South West London. The position offers the successful Administrator a chance to join a thriving business, who are growing impressively, with the opportunity for an ambitious and driven Administrator to carve out a highly successful career path within the business. The company acts on the client's behalf, managing their property investments, covering Commercial Office Space, Retail and Shopping Centres.
You will be based out of the Head Office near Isleworth 4 days a week with 1 work from home day a week. You will also be expected to attend client visits to build relationships and understand the company's property portfolio. This is a brilliant chance to join a small and close knit team who have an enjoyable and rewarding working environment and are looking for their next employee to join the team and be part of their successful journey!
Main Duties- Assist the Management team with contract operations as requested, and support tasks assigned by the Office Manager.
- Data entry.
- Compile and maintain all contract and operational documentation.
- Support financial reporting activities, including Work in Progress (WIP) and aged debt management.
- Raising Invoices.
- Address and resolve invoice discrepancies highlighted in the Finance blocked invoice reports.
- Gather information and prepare Monthly reports as needed.
- Update the quote log and monitor client approval status.
- Raising POs and Quotations.
- Monthly client meetings.
- Managing contractors.
- Booking in Jobs.
- Site visits to property portfolio.
- Understanding of Building Services / Facilities Management / Maintenance sector.
- Experienced working in a similar admin position.
- Proactive.
- Client facing.
- Good attitude towards work.
- Excellent time keeping skills.
- £35,000 - £38,000.
- Monday - Friday, 8am - 5pm.
- 1 day per week working from home.
- Training to be provided.
- Great opportunity to progress and create your own path in the business.
Facilities Administrator in City of London employer: HAMILTON ROWE RECRUITMENT SERVICES LTD
Contact Detail:
HAMILTON ROWE RECRUITMENT SERVICES LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector on LinkedIn or at local events. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its property portfolio. Show them you’re not just another candidate; you’re genuinely interested in their work and ready to contribute.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the role of Facilities Administrator. Highlight your experience in data entry and client-facing roles to stand out.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Facilities Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Administrator role. Highlight your experience in administration, especially in the building services or facilities management sector. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this opportunity and how you can contribute to our team. Be sure to mention any relevant experience and your proactive attitude towards work.
Showcase Your Client-Facing Skills: Since this role involves client visits, make sure to highlight any previous experience you have in client-facing roles. We love candidates who can build relationships and understand client needs, so let us know how you've done this in the past!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at HAMILTON ROWE RECRUITMENT SERVICES LTD
✨Know Your Stuff
Make sure you brush up on your knowledge of the facilities management sector. Understand the basics of building services and maintenance, as well as the specific responsibilities of the role. This will show that you're genuinely interested and prepared.
✨Showcase Your Experience
Be ready to discuss your previous admin roles and how they relate to this position. Highlight any experience with data entry, financial reporting, or client interactions. Use specific examples to demonstrate your skills and how they can benefit the company.
✨Ask Smart Questions
Prepare a few thoughtful questions about the company’s property portfolio or their approach to client relationships. This not only shows your interest but also helps you gauge if the company is the right fit for you.
✨Be Personable
Since this role involves client visits and teamwork, it’s important to come across as friendly and approachable. Practice your communication skills and be ready to engage in a bit of small talk to build rapport with your interviewers.
