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- Tasks: Support contract managers in delivering maintenance services and manage daily operations.
- Company: Join a thriving building services maintenance provider near Epsom.
- Benefits: Competitive salary, 25 days annual leave, and training opportunities.
- Why this job: Be part of a close-knit team and carve out a successful career path.
- Qualifications: Experience in admin roles and understanding of facilities management.
- Other info: Enjoy a rewarding work environment with excellent career growth potential.
The predicted salary is between 30000 - 33000 £ per year.
This is an exciting opportunity for an Administrator to join a privately owned building services maintenance provider based near Epsom, Surrey. The position offers the successful Administrator a chance to join a thriving business, who are growing impressively, with the opportunity for an ambitious and driven Administrator to carve out a highly successful career path within the business.
The Facilities Administrator will be based out of Head Office 5 days a week, assisting Contract Managers on delivering building service planned and reactive maintenance across a portfolio of properties across London and the M25. This is a brilliant chance to join an established, close-knit team who have an enjoyable and rewarding working environment and are looking for their next employee to join the team and be part of their successful journey!
Main Duties- Booking in Jobs
- Organising Engineers daily rotas
- Managing contractors
- Assist the Management team with contract operations as requested, and support tasks assigned by the Office Manager.
- Data entry
- Compile and maintain all contract and operational documentation.
- Support financial reporting activities, including Work in Progress (WIP) and aged debt management.
- Raising Invoices
- Address and resolve invoice discrepancies highlighted in the Finance blocked invoice reports.
- Gather information and prepare Monthly reports as needed.
- Update the quote log and monitor client approval status.
- Raising POs and Quotations
- Monthly client meetings
- Understanding of Building Services / Facilities Management / Maintenance sector
- Experienced working in a similar admin position
- Proactive
- Client facing
- Good attitude towards work
- Excellent time keeping skills
- £30,000 - £33,000
- Monday - Friday, 8am - 5pm
- 25 days annual leave
- Training
Facilities Administrator in Leatherhead employer: Hamilton Rowe Recruitment Ltd
Contact Detail:
Hamilton Rowe Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in Leatherhead
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to facilities management. We want you to feel confident and ready to showcase your skills and experience!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Facilities Administrator in Leatherhead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your admin experience, especially in facilities management or building services, to show us you’re the right fit for the role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this opportunity. Share specific examples of how your previous roles have prepared you for the Facilities Administrator position and how you can contribute to our team.
Show Off Your Attention to Detail: As an administrator, attention to detail is key! Make sure your application is free from typos and errors. This will demonstrate your commitment to quality and professionalism right from the start.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Hamilton Rowe Recruitment Ltd
✨Know Your Stuff
Make sure you brush up on your knowledge of the building services and facilities management sector. Familiarise yourself with common terminology and processes, as well as the specific services the company offers. This will show that you're genuinely interested and ready to hit the ground running.
✨Showcase Your Admin Skills
Prepare examples from your previous experience that highlight your organisational skills, attention to detail, and ability to manage multiple tasks. Think about times when you've successfully handled data entry, managed schedules, or resolved discrepancies—these are all key aspects of the Facilities Administrator role.
✨Be Proactive in Your Approach
During the interview, demonstrate your proactive attitude by discussing how you've taken initiative in past roles. Whether it’s streamlining processes or improving communication with contractors, showing that you can think ahead and act independently will impress the interviewers.
✨Ask Smart Questions
Prepare thoughtful questions to ask at the end of the interview. Inquire about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.