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- Tasks: Welcome visitors and provide essential information in a friendly, professional manner.
- Company: Hamilton College, a nurturing Christian Independent School for ages 2-18.
- Benefits: Part-time hours, term time only, with potential summer work and training opportunities.
- Other info: Opportunity for career growth and development in a vibrant school environment.
- Why this job: Join a supportive team and make a positive impact on students and families.
- Qualifications: Strong communication skills and a friendly attitude are essential.
Part Time Receptionist (term time only)
Status and Hours: 25 hours per week, 5 afternoons, 1300-1800.
Hamilton College is a non-denominational Christian Independent School for children and young people from the ages of 2-18. The school encompasses Nursery, Junior and Senior levels generating a truly ‘family’ atmosphere for the individual as they journey through the school.
We are looking to appoint a part-time receptionist to join our administration team. The postholder will work term time only, five afternoons per week with additional work over the summer break if available. The successful candidate will be expected to attend all in-service days.
Purpose of job: To deliver a warm, friendly and professional welcome to the school and act as a key point for information and support to visitors and parents. Provide a full and extensive professional front desk information and reception service to all learners, parents, staff, visitors and guests to the School. To provide the first point of contact for visitors and users of the School whether on the phone, in person or electronically.
Main Duties
- Deliver a high level of visitor management - greet parents, pupils, staff and visitors with a friendly, positive, helpful attitude.
- Interact politely and professionally demonstrating impressive levels of customer service at all times.
- Answer the phone in a polite and professional manner.
- Screen and direct phone calls.
- Help maintain security by issuing, checking and collecting ID badges as necessary and maintain the school’s electronic signing-in system.
- Assist colleagues with a variety of administrative tasks.
- Reserve transport for educational visits.
- Co-ordinate SQA examination entry and departure for learners and invigilators.
- Reserving classrooms using electronic system.
- Sort and distribute mail. Post external mail.
- Monitor email boxes and re-direct correspondence to appropriate person.
- Manage group and clubs’ entry to the school ensuring security procedures are followed.
- Provide First Aid when required (First Aid training will be given).
Other Responsibilities
- Efficient management of reception and foyer area.
- Maintain reception, foyer, fixtures, and fittings to a high standard including Health and Safety requirements.
- Arrange for refreshments when necessary.
- Keep basic office supplies accessible to parents and visitors when necessary.
- Representing with a positive attitude and professional appearance.
Safeguarding: Hamilton College is committed to safeguarding and promoting the welfare of learners. We expect all staff to share this commitment and to undergo appropriate checks, including membership or update PVG check.
Expected Start Date Monday 5 January 2026 following completion of the School’s safeguarding recruitment protocol - two satisfactory references, proof of right to work in the UK and membership of Protection of Vulnerable Groups (PVG).
Please apply for this position by completing an application form which can be found on our site along with a person specification and full job description by clicking the Apply button now.
Closing Date: 28 November 2025 at 12 noon although we welcome early applications. Membership of the Protection of Vulnerable Groups Scheme will be required along with proof of the right to work in the UK.
Christian Schools (Scotland) Limited is a registered charity trading as Hamilton College - SC006206
Receptionist in Hamilton employer: Hamilton College
Contact Detail:
Hamilton College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist in Hamilton
✨Tip Number 1
Make sure to research Hamilton College and its values before your interview. Knowing about their commitment to a family atmosphere and safeguarding will help you connect with the interviewers and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice your customer service skills! As a receptionist, you'll be the first point of contact for visitors. Role-play common scenarios with friends or family to get comfortable with greeting people warmly and handling inquiries professionally.
✨Tip Number 3
Dress the part! First impressions matter, especially in a school environment. Wear something smart and professional to convey that you take the role seriously and are ready to represent Hamilton College positively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you're proactive and keen on joining the team at Hamilton College.
We think you need these skills to ace Receptionist in Hamilton
Some tips for your application 🫡
Be Yourself: When filling out your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our friendly atmosphere.
Tailor Your Application: Make sure to customise your application to highlight your relevant experience and skills. Mention specific duties from the job description that you’ve excelled in before, like delivering excellent customer service or managing visitor interactions.
Keep It Professional: While we love a friendly vibe, remember to keep your application professional. Use clear language, check for typos, and ensure your formatting is neat. First impressions count, even on paper!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our school there.
How to prepare for a job interview at Hamilton College
✨Know the School's Values
Before your interview, take some time to research Hamilton College and its values. Understanding their commitment to a family atmosphere and safeguarding will help you align your answers with what they’re looking for.
✨Practice Your Greeting
As a receptionist, your first impression is crucial. Practice a warm and friendly greeting that reflects the school's welcoming environment. This will show that you can deliver the high level of visitor management they expect.
✨Demonstrate Customer Service Skills
Prepare examples from your past experiences where you provided excellent customer service. Highlight how you handled difficult situations or went above and beyond to assist someone, as this role requires impressive levels of professionalism.
✨Be Ready for Administrative Questions
Since the role involves various administrative tasks, be prepared to discuss your organisational skills and experience with managing phone calls, emails, and other office duties. Think of specific instances where you successfully managed multiple tasks at once.