At a Glance
- Tasks: Support compliance and operational processes while maintaining accurate records for the Trust.
- Company: Join The Heath Family Trust, a supportive and values-driven organisation.
- Benefits: Competitive salary, professional development, and a chance to make a difference.
- Other info: Flexible working environment with opportunities for growth and travel.
- Why this job: Be part of a team ensuring compliance and operational excellence in education.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 28142 - 31022 £ per year.
- Estates & Compliance Officer
- The Heath Family Trust
- Full time, 37 hours
- Salary: MAT 5 (SCP 11 £28,142 - SCP 17 £31,022)
We are looking to appoint a dedicated Estates & Compliance Officer to provide administrative and operational support to the Trust Infrastructure function.
The Estates and Compliance Officer will be responsible for maintaining accurate records, supporting compliance management processes, coordinating contractor documentation and assisting with the effective operation of the Trust's estates systems.
The postholder will play a key role in ensuring statutory compliance records, project information, quotations, purchase orders and operational documentation are maintained accurately and efficiently.
The role will support the Trust Estates Manager and Infrastructure team in delivering effective estates, compliance and IT services across the Trust.
Key Responsibilities
- Compliance Administration
- Administer and maintain the Trust's compliance management systems, including i AM Compliant.
- Upload and maintain statutory inspection reports, certificates and compliance documentation.
- Monitor compliance actions and deadlines, ensuring appropriate follow-up takes place.
- Maintain accurate records relating to statutory compliance activities.
- Support the preparation of compliance reports and information requests.
- Assist in ensuring schools maintain accurate compliance documentation.
- Contractor and Supplier Administration
- Maintain contractor records and documentation.
- Ensure contractor insurance, qualifications and safeguarding information are current.
- Coordinate contractor onboarding documentation where required.
- Maintain approved contractor and supplier records.
- Assist with obtaining quotations and supporting procurement activities.
- Operational Support
- Provide administrative support to the central Infrastructure Team and the wider central team as required.
- Assist with scheduling inspections, servicing and maintenance activities.
- Coordinate meetings, site visits and contractor appointments.
- Support schools with operational administration relating to estates and compliance matters.
- Assist in monitoring completion of operational actions and projects.
- Financial Administration
- Raise and process purchase orders in accordance with Trust procedures.
- Monitor and maintain records relating to estates expenditure.
- Assist with invoice reconciliation and contract administration.
- Support budget monitoring activities as required.
- Maintain records relating to quotations and approved works.
- Systems, Reporting and Record Management
- Maintain accurate electronic and paper filing systems.
- Prepare routine reports and performance information.
- Produce compliance, contractor and project tracking reports.
- Ensure records are retained in accordance with Trust policies and statutory requirements.
- Support the development and improvement of administrative processes.
- Customer Service and Communication
- Act as a professional first point of contact for schools, contractors and external stakeholders.
- Respond to enquiries and requests for information in a timely manner.
- Build positive working relationships with school staff and operational teams.
- Support effective communication between schools and the central estates function.
- General Responsibilities
- Promote and uphold the Trust's values and ethos.
- Ensure compliance with safeguarding, GDPR, health and safety and Trust policies.
- Participate in training and professional development activities.
- Undertake any other duties commensurate with the grade and responsibilities of the post.
The postholder will be required to travel to any schools within The Heath Family (NW). Flexibility may occasionally be required to support operational priorities.
This job description is not necessarily a comprehensive definition of the post.
It will be reviewed at intervals, and it may be subject to modification or amendment at any time after consultation with the holder of the post.
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Estates & Compliance Officer in Aylesbury employer: Halton Schools
The Heath Family Trust is an exceptional employer that prioritises the professional growth and well-being of its staff. With a strong commitment to compliance and operational excellence, employees benefit from a supportive work culture that fosters collaboration and innovation. Located in a vibrant community, the Trust offers meaningful opportunities to contribute to the educational environment while ensuring a healthy work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Estates & Compliance Officer in Aylesbury
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Halton Schools looking for candidates who are engaged and informed.
We think you need these skills to ace Estates & Compliance Officer in Aylesbury
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Halton Schools. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Halton Schools
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Halton Schools’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
