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- Tasks: Oversee administrative tasks across finance, HR, and operations to keep the office running smoothly.
- Company: Join a fast-growing organisation known for innovation and a supportive work environment.
- Benefits: Enjoy professional development, onsite parking, and a great work-life balance with regular hours.
- Why this job: Make a real impact from day one in a varied role that values your contributions.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft Office are essential.
- Other info: Previous experience in a similar role is a plus; training on specific systems will be provided.
The predicted salary is between 28800 - 43200 £ per year.
Company overview Our client is a fast-growing and forward-thinking organisation with ambitious plans for the future. With a strong reputation for innovation and operational excellence, they offer a collaborative and supportive work environment where employees are encouraged to grow and contribute. As they continue to expand, they are looking to bring on a confident and organised Office Coordinator who can help keep the internal gears running smoothly. This is a standalone role that sits at the very heart of the business, giving you the opportunity to work across multiple departments and make a real impact from day one. If you’re someone who thrives on variety, loves to organise, and enjoys being the go-to person in the office—this is the role for you. Job description As the Office Coordinator, you will be responsible for overseeing a broad range of administrative tasks that support key business functions, including finance, HR, and general operations. You’ll be the glue that holds things together—whether it’s coordinating timesheets, streamlining communications, or ensuring smooth day-to-day office operations. Your attention to detail and ability to juggle multiple responsibilities will be critical to your success. Job description * Deliver comprehensive administrative support to company directors and the wider leadership team. * Manage employee data, including hours worked, overtime, holidays, and ensure timely payroll submissions. * Collect and process engineer hours to ensure accurate payments via the finance department. * Monitor and chase outstanding client invoices, maintaining professional communication and thorough records. * Handle telephone enquiries, delivering a professional and friendly first impression every time. * Use SystemPro to manage key administrative workflows (training can be provided). * Coordinate internal communications between departments to support seamless operations. * Maintain and update documents using Microsoft Word, Excel, and Outlook. * Assist with ad-hoc projects, process improvements, and business development support as needed. Key skills * Excellent verbal and written communication skills, with confidence interacting across all business levels. * Strong organisational skills with the ability to multitask, prioritise, and remain calm under pressure. * Highly process-driven with a strong sense of initiative and accountability. * Previous experience managing a busy switchboard or handling high-volume calls is desirable. * A proactive team player who is equally comfortable working independently. * Proficient in Microsoft Office (especially Excel and Outlook); knowledge of SystemPro is a bonus. * Prior experience in a similar coordinator, office manager, or administrator role is highly advantageous. What’s on offer? * Join a fast-growing company with plenty of room for professional development. * Be part of a close-knit, collaborative team that values your input. * Work in a varied, hands-on role where no two days are the same. * Onsite parking and regular working hours for excellent work-life balance
Office Coordinator employer: Halmer Recruit
Contact Detail:
Halmer Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the company’s culture and values. Since they emphasise collaboration and innovation, think about how your own experiences align with these principles and be ready to discuss them during your interactions.
✨Tip Number 2
Showcase your organisational skills in practical ways. Consider preparing examples of how you've successfully managed multiple tasks or projects in the past, as this will demonstrate your ability to thrive in a busy environment.
✨Tip Number 3
Network with current or former employees if possible. They can provide insights into the role and the company, which can help you tailor your approach and show that you’re genuinely interested in being part of their team.
✨Tip Number 4
Prepare to discuss your experience with Microsoft Office, especially Excel and Outlook. Since these tools are crucial for the role, being able to speak confidently about your proficiency will set you apart from other candidates.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the Office Coordinator role. Emphasise your organisational skills, multitasking abilities, and any previous administrative roles you've held.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills can contribute to the team and support the company's growth.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as communication, attention to detail, and proficiency in Microsoft Office. Use concrete examples to demonstrate these skills.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Coordinator role.
How to prepare for a job interview at Halmer Recruit
✨Showcase Your Organisational Skills
As an Office Coordinator, your ability to organise and manage multiple tasks is crucial. Prepare examples from your past experiences where you successfully juggled various responsibilities, demonstrating your organisational prowess.
✨Communicate Effectively
Excellent verbal and written communication skills are key for this role. During the interview, practice clear and concise communication, and be ready to discuss how you've effectively interacted with different departments in previous positions.
✨Demonstrate Initiative
This role requires a proactive approach. Be prepared to share instances where you took the initiative to improve processes or solve problems in your previous roles, showcasing your accountability and drive.
✨Familiarise Yourself with Relevant Tools
While training will be provided for SystemPro, having a basic understanding of similar administrative tools can set you apart. Brush up on your Microsoft Office skills, especially Excel and Outlook, and be ready to discuss how you've used these tools in your past work.
