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- Tasks: Be the go-to person for calls, emails, and admin tasks in a dynamic office.
- Company: Join a fast-growing market leader known for exceeding client expectations.
- Benefits: Enjoy excellent holiday allowance and career progression opportunities.
- Why this job: Work in a supportive team environment with chances to grow and manage exciting events.
- Qualifications: Looking for organized, proactive team players with attention to detail.
- Other info: This role is 5 days in-office, from 8am to 5pm, with a one-hour lunch break.
The predicted salary is between 30000 - 42000 £ per year.
We have recently partnered with a fast growing organisation who are a market leader in the industry and they are currently looking for an individual to join their team to become a key part of the administration function for the overall business. They are a fantastic business who have consistently exceeded expectations on a number of key projects for high end clients across the UK. They have a very collaborative team who all work hard to achieve business objectives and offer excellent progression opportunities as you continue to grow into the role. This role is 5 days in office with the working hours of 8am – 5pm with 1 hour for lunch., * Acting as the first point of contact all incoming calls and emails to the business to ensure they are all dealt with in a professional manner.
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Responsible for managing all administrative tasks internally including compliance documents for projects.
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Working alongside the HR Manager to support with all new starter employee information and process all documentation accordingly.
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Event management including client and company events.
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Maintain supplies of general office supplies and order as required; refreshments and hygiene items.
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Manage all of the fleet administration tasks including booking in vehicles and managing all aspects of vehicle administration including MOT’s and insurance.
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Book in repairs for vehicles as and when required.
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Order/replace fuel cards as and when needed.
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Administer the annual fleet insurance renewal with broker.
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Supporting all of the Senior Directors who secretarial administration tasks including diary management and booking client meetings.
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Organised with the ability to multi task
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Proactive approach to completing tasks
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Team player
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Attention to detail
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Adaptable working in various projects
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Supportive working environment
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Opportunity to work on key company events
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Excellent holiday allowance
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Career progression
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Opportunity to develop experience as the business expands
Office Coordinator employer: Halmer Recruit
Contact Detail:
Halmer Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Show your proactive approach by researching the company and its recent projects. This will help you understand their business objectives and demonstrate your enthusiasm during any conversations.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or events in the past. This will resonate well with the team-oriented environment they promote.
✨Tip Number 3
Familiarize yourself with common fleet administration tasks, such as vehicle booking and insurance management. Being knowledgeable in these areas can set you apart as a candidate who is ready to hit the ground running.
✨Tip Number 4
Emphasize your attention to detail by discussing specific instances where your meticulousness has led to successful outcomes. This quality is crucial for managing compliance documents and supporting senior directors.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, event management, and any previous roles where you acted as a point of contact. Use keywords from the job description to align your skills with what the company is looking for.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how your organizational skills and proactive approach have contributed to past successes, especially in team settings.
Showcase Your Team Player Attitude: Emphasize your ability to work collaboratively in a team environment. Provide examples of how you've supported colleagues or contributed to team objectives in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for this role.
How to prepare for a job interview at Halmer Recruit
✨Show Your Organizational Skills
As an Office Coordinator, being organized is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the diverse responsibilities of the role.
✨Highlight Your Communication Skills
Since you'll be the first point of contact for incoming calls and emails, it's important to showcase your communication skills. Practice clear and professional responses to common inquiries, and be ready to discuss how you handle difficult situations with clients or colleagues.
✨Demonstrate Proactivity
The job requires a proactive approach to completing tasks. Be prepared to discuss instances where you took initiative in your previous roles, whether it was streamlining a process or anticipating the needs of your team.
✨Emphasize Team Collaboration
This role is part of a collaborative team environment. Share examples of how you've worked effectively within a team, supported colleagues, and contributed to achieving common goals. This will show that you're a team player who fits well with their culture.