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- Tasks: Manage travel bookings, visa documentation, and logistics for domestic and international guests.
- Company: Halma plc is a global leader in life-saving technologies, operating in 23 countries.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Why this job: Join a passionate team dedicated to innovation and customer focus in a supportive culture.
- Qualifications: Graduation required with 4-6 years in corporate travel management and administration.
- Other info: Ideal for those who thrive in fast-paced settings and enjoy problem-solving.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Executive – Travel and Administration role at Halma plc
Join to apply for the Executive – Travel and Administration role at Halma plc
Get AI-powered advice on this job and more exclusive features.
It\’s fun to work in a company where people truly BELIEVE in what they are doing!
We\’re committed to bringing passion and customer focus to the business.
About Halma
Halma is a global group of life-saving technologies companies, driven by a clear purpose. We are an FTSE 100 company with headquarters in the UK and operations in 23 countries, including regional hubs in India, China, Brazil, and the US.
Our diverse group of nearly 50 global companies specialize in market leading technologies that push the boundaries of science and technology.
Roles And Responsibilities
- Responsible for ensuring a clear understanding in order to have an error-free and accurate booking of tickets – Domestic / International Flights / Train / Bus tickets.
- Managing accurate visa documentation and coordinate with travel agents and VFS offices for seamless Visa application processes.
- Arranging foreign exchange services, including card and cash transactions, and travel insurance in collaboration with bankers.
- Negotiating and managing hotel / travel vendor contracts to obtain competitive corporate rates Pan India.
- Coordinating with Service Providers and organize in booking cabs for domestic business trips.
- Booking of suitable & affordable venues for trainings, seminars, and other business events, and thereafter ensuring required quality and service delivery standards.
- Managing logistics for domestic and international guests that includes their local transport, accommodation and hospitality.
- Handling travel vendor billing, airline invoices and coordinating with finance
- team for facilitating prompt vendor payments.
- Compiling travel data and preparing MIS, reports and trackers on timely basis.
- Ensuring compliance to company travel policies and procedures.
- Assist in organizing the events by providing required admin support.
Critical Success Factors
- Demonstrate a high level of accuracy and attention to detail in travel planning, execution, and coordination.
- Being flexible and ability to adapt to changing travel schedules and urgencies.
- Effectively manage priorities, deadlines and resolve travel-related issues.
- Being proactive and anticipating travel needs, potential issues and providing suitable solutions.
Academic Qualifications
- Graduation is required
Experience
- 4-6 years of experience in corporate travel management and administrative tasks
- Familiarity with travel industry, systems, tools and staying up to date with industry developments, travel trends and best practices.
- Experience in travel management, vendor management, administrative works and events coordination
- Exposure to interacting with various departments across the organization.
Key Attributes
- Excellent written/verbal communication skills.
- Ability to work under pressure and meet deadlines.
- Strong negotiation and problem-solving skills.
- Proficiency in MS Office and travel management tools / software.
Competencies
- Communication and Interpersonal Skills.
- Proactive and Problem-Solving approach.
- Time Management and detail oriented.
- Customer Service and Traveler Satisfaction mindset.
- Adaptability and Flexibility.
If you like wild growth and working with happy, enthusiastic over-achievers, you\’ll enjoy your career with us!
Not the right fit? Let us know you\’re interested in a future opportunity by clicking Introduce Yourself in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
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Industries
Appliances, Electrical, and Electronics Manufacturing
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Executive - Travel and Administration employer: Halma plc
Contact Detail:
Halma plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive - Travel and Administration
✨Tip Number 1
Familiarise yourself with the latest trends in corporate travel management. Understanding current industry developments will not only help you during interviews but also demonstrate your commitment to staying updated, which is crucial for the role.
✨Tip Number 2
Network with professionals in the travel and administration sector. Attend industry events or join relevant online forums to connect with others who can provide insights or even referrals that could enhance your application.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed travel logistics in the past. Highlighting your problem-solving skills and attention to detail will resonate well with the hiring team at Halma.
✨Tip Number 4
Showcase your proficiency in travel management tools and software during any discussions. Being able to demonstrate your technical skills will set you apart from other candidates and align with the job requirements.
We think you need these skills to ace Executive - Travel and Administration
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in corporate travel management and administrative tasks. Emphasise your attention to detail and any specific tools or software you are proficient in that relate to the role.
Craft a Compelling Cover Letter: In your cover letter, express your passion for travel management and customer service. Mention specific examples of how you've successfully managed travel logistics or vendor negotiations in the past.
Showcase Communication Skills: Since excellent written and verbal communication skills are crucial for this role, ensure your application is free from errors and clearly conveys your thoughts. Use professional language and structure your application well.
Highlight Problem-Solving Abilities: Provide examples in your application that demonstrate your proactive approach to resolving travel-related issues. This could include instances where you adapted to changing schedules or negotiated better rates with vendors.
How to prepare for a job interview at Halma plc
✨Showcase Your Attention to Detail
Given the role's emphasis on accuracy in travel planning and coordination, be prepared to discuss specific examples where your attention to detail made a difference. Highlight any experiences where you successfully managed complex itineraries or resolved travel-related issues.
✨Demonstrate Flexibility and Adaptability
The travel industry can be unpredictable, so it's crucial to show that you can adapt to changing circumstances. Share instances where you had to adjust plans on short notice and how you handled those situations effectively.
✨Highlight Your Negotiation Skills
Since the role involves negotiating with vendors for competitive rates, come equipped with examples of successful negotiations you've conducted in the past. This could include securing better rates for travel or accommodations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world scenarios. Think about potential travel-related challenges you might face in this role and how you would approach resolving them, demonstrating your proactive mindset.
