At a Glance
- Tasks: Coordinate estates operations, manage procurement requests, and support project success.
- Company: Join Hallmark Luxury Care Homes, a family-run leader in high-quality care across England and Wales.
- Benefits: Enjoy competitive salary, 25 days leave, health cash plan, and industry-leading training.
- Other info: Opportunities for travel to care homes and a commitment to equal opportunities.
- Why this job: Be part of a passionate team that values personal growth and a supportive culture.
- Qualifications: Experience in estates or facilities, supply chains, and familiarity with CAFM software preferred.
The predicted salary is between 24000 - 42000 £ per year.
Location: Central Support Office – Billericay / Essex.
Hours: Full Time, 37.5 hours per week
Contract: Permanent
Salary: £30k
Be part of something exceptional at Hallmark Luxury Care Homes. We’re proud to be recognised as a leading provider of high-quality, relationship-centred care across England and Wales. As a family-run organisation, our values—big-hearted, inclusive, and committed to helping our teams thrive—guide everything we do.
To co-ordinate estates operations by managing requests, delivering procurement processes, and maintaining accurate asset tracking to support project success and financial integrity.
What You'll Be Doing:
- Interacting with CAFM (Estates and Facilities Procurement platform), with the primary goal being to manage the incoming procurement requests and distribute them to the Estate / Facilities team.
- Preparation and procurement of all goods for a large Care home bedroom upgrade project 1500 beds + (Fittings, furnishing, wall covering, lights etc) – Co-ordinating all the suppliers, deliveries, returns etc.
- Supporting Estates Manager with preparing budget plans and expenditure forecasts and plans.
- Owning and taking responsibility for any discrepancies on delivery issues and dealing with them, controlling stock levels.
- Dealing with fault fix requests, making sure all orders and details are accurate then raising PO’s – Following up to ensure Homes have uploaded to the central asset log.
What we are looking for in you:
- Experience in an Estates / Facilities function – Desirable.
- Experience in working with supply chains.
- Knowledge of financial tracking and budget management reporting tools.
- Familiarity with CAFM software (Facilities / Estates Procurement systems) – highly desirable.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
- A willingness to occasionally travel to Homes to see the refurbishments or meet with suppliers in the field.
- Excellent communication & Interpersonal skills, both written and verbal.
- Attention to detail, ensuring accuracy and completeness in all tasks.
- Excellent organisational skills and time management, with the ability to prioritise tasks and handle multiple projects simultaneously.
Why Join Hallmark?
We believe in putting our people first. You’ll be joining a team that is passionate, professional and proud of what they do. We are committed to supporting you in your personal and professional development.
Benefits & Perks Include:
- Competitive salary
- Hallmark Rewards – access to discounts, cashback and wellbeing resources
- Life Assurance
- Pension Scheme
- Optional Health Cash Plan
- 25 days annual leave + bank holidays
- Buy and Sell annual leave options (*up to 5 days)
- Industry-leading training and development opportunities
- Supportive team environment with a values-led culture
- A workplace that truly cares and champions your growth
Equal Opportunities Statement:
Hallmark Care Homes is proud to be an equal opportunities employer. We welcome applications from all suitably qualified individuals regardless of age, disability, gender identity, marital or civil status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We are also happy to discuss reasonable adjustments that may support you throughout the recruitment process.
Interested?
Please send your CV and a short cover note to. For further information, call the Recruitment Team on 01277 314191. Let’s shape the future of care together.
Estates / Facilities Co-ordinator employer: Hallmark Luxury Care Homes
At Hallmark Luxury Care Homes, we pride ourselves on being a family-run organisation that values inclusivity and personal growth. As an Estates / Facilities Co-ordinator in our Central Support Office in Billericay, you will be part of a passionate team dedicated to delivering high-quality care, while enjoying competitive benefits, industry-leading training, and a supportive work culture that champions your development.
Contact Details:
Hallmark Luxury Care Homes Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Estates / Facilities Co-ordinator
✨Tip Number 1
Familiarise yourself with CAFM software and procurement processes. Since this role heavily involves managing procurement requests, understanding how to navigate these systems will give you a significant advantage during the interview.
✨Tip Number 2
Brush up on your financial tracking and budget management skills. Being able to discuss your experience with budget plans and expenditure forecasts will demonstrate your capability to support the Estates Manager effectively.
✨Tip Number 3
Prepare examples of your organisational skills and ability to manage multiple projects. Think of specific instances where you successfully prioritised tasks or handled discrepancies, as these will resonate well with the responsibilities of the role.
✨Tip Number 4
Showcase your communication and interpersonal skills. Be ready to discuss how you've effectively interacted with suppliers or team members in past roles, as strong communication is key in coordinating estates operations.
We think you need these skills to ace Estates / Facilities Co-ordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in estates or facilities management. Emphasise any work with supply chains, budget management, and familiarity with CAFM software.
Craft a Compelling Cover Note:In your cover note, express your enthusiasm for the role and the company. Mention specific aspects of Hallmark's values that resonate with you and how your skills align with their needs.
Highlight Communication Skills:Given the importance of communication in this role, provide examples in your application that demonstrate your excellent written and verbal communication skills, especially in coordinating with teams and suppliers.
Showcase Organisational Abilities:Illustrate your organisational skills by detailing experiences where you successfully managed multiple projects or tasks simultaneously, ensuring accuracy and attention to detail.
How to prepare for a job interview at Hallmark Luxury Care Homes
✨Showcase Your Experience
Make sure to highlight any relevant experience you have in estates or facilities management. Be prepared to discuss specific projects you've worked on, especially those involving procurement processes or supply chain management.
✨Familiarise Yourself with CAFM Software
Since familiarity with CAFM software is highly desirable for this role, take some time to research and understand how these systems work. If possible, mention any previous experience you have with similar platforms during the interview.
✨Demonstrate Your Organisational Skills
The role requires excellent organisational skills and the ability to manage multiple projects simultaneously. Prepare examples of how you've successfully prioritised tasks and managed your time effectively in past roles.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, both verbally and in writing. Consider preparing a few questions to ask the interviewer to demonstrate your interest in the role and the company.
