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- Tasks: Coordinate estates operations, manage procurement requests, and support project success.
- Company: Join Hallmark Luxury Care Homes, a leading provider of relationship-centred care in England and Wales.
- Benefits: Enjoy competitive salary, 25 days leave, health cash plan, and industry-leading training.
- Why this job: Be part of a passionate team that values personal and professional growth in a supportive environment.
- Qualifications: Experience in estates or facilities, knowledge of financial tracking, and excellent communication skills required.
- Other info: Flexible working with occasional travel to care homes for refurbishments.
The predicted salary is between 24000 - 36000 £ per year.
Location: Central Support Office – Billericay / Essex.
Hours: Full Time, 37.5 hours per week
Contract: Permanent
Salary: £30k
Be part of something exceptional at Hallmark Luxury Care Homes. We’re proud to be recognised as a leading provider of high-quality, relationship-centred care across England and Wales. As a family-run organisation, our values—big-hearted, inclusive, and committed to helping our teams thrive—guide everything we do.
To co-ordinate estates operations by managing requests, delivering procurement processes, and maintaining accurate asset tracking to support project success and financial integrity.
What You'll Be Doing:
- Interacting with CAFM (Estates and Facilities Procurement platform), with the primary goal being to manage the incoming procurement requests and distribute them to the Estate / Facilities team.
- Preparation and procurement of all goods for a large Care home bedroom upgrade project 1500 beds + (Fittings, furnishing, wall covering, lights etc) – Co-ordinating all the suppliers, deliveries, returns etc.
- Supporting Estates Manager with preparing budget plans and expenditure forecasts and plans.
- Owning and taking responsibility for any discrepancies on delivery issues and dealing with them, controlling stock levels.
- Dealing with fault fix requests, making sure all orders and details are accurate then raising PO’s – Following up to ensure Homes have uploaded to the central asset log.
What we are looking for in you!
- Experience in an Estates / Facilities function – Desirable.
- Experience in working with supply chains.
- Knowledge of financial tracking and budget management reporting tools.
- Familiarity with CAFM software (Facilities / Estates Procurement systems) – highly desirable.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
- A willingness to occasionally travel to Homes to see the refurbishments or meet with suppliers in the field.
- Excellent communication & Interpersonal skills, both written and verbal.
- Attention to detail, ensuring accuracy and completeness in all tasks.
- Excellent organisational skills and time management, with the ability to prioritise tasks and handle multiple projects simultaneously.
Why Join Hallmark?
We believe in putting our people first. You’ll be joining a team that is passionate, professional and proud of what they do. We are committed to supporting you in your personal and professional development.
Benefits & Perks Include:
- Competitive salary
- Hallmark Rewards – access to discounts, cashback and wellbeing resources
- Life Assurance
- Pension Scheme
- Optional Health Cash Plan
- 25 days annual leave + bank holidays
- Buy and Sell annual leave options (*up to 5 days)
- Industry-leading training and development opportunities
- Supportive team environment with a values-led culture
- A workplace that truly cares and champions your growth
Equal Opportunities Statement: Hallmark Care Homes is proud to be an equal opportunities employer. We welcome applications from all suitably qualified individuals regardless of age, disability, gender identity, marital or civil status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We are also happy to discuss reasonable adjustments that may support you throughout the recruitment process.
Interested? Please send your CV and a short cover note to Recruitment@hallmarkcarehomes.co.uk For further information, call the Recruitment Team on 01277 314191
Let’s shape the future of care together.
Estates / Facilities Co-ordinator employer: Hallmark Luxury Care Homes
Contact Detail:
Hallmark Luxury Care Homes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates / Facilities Co-ordinator
✨Tip Number 1
Familiarise yourself with CAFM software and procurement processes. Since this role heavily involves managing procurement requests, having a solid understanding of how these systems work will give you an edge during the interview.
✨Tip Number 2
Brush up on your financial tracking and budget management skills. Being able to discuss your experience with budget plans and expenditure forecasts will demonstrate your capability to support the Estates Manager effectively.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple projects simultaneously. This role requires excellent organisational skills, so showcasing your ability to prioritise tasks will be crucial in your discussions.
✨Tip Number 4
Highlight your communication and interpersonal skills. Since you'll be interacting with various suppliers and team members, being able to convey your ideas clearly and build relationships will be key to your success in this position.
We think you need these skills to ace Estates / Facilities Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in estates or facilities management. Emphasise any previous roles that involved procurement processes, budget management, or working with supply chains.
Craft a Compelling Cover Note: In your cover note, express your enthusiasm for the role and the company. Mention specific aspects of Hallmark Luxury Care Homes that resonate with you, such as their commitment to high-quality care and team support.
Highlight Relevant Skills: Clearly outline your skills related to CAFM software, financial tracking, and organisational abilities. Use examples from past experiences to demonstrate how you've successfully managed similar tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover note for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this role.
How to prepare for a job interview at Hallmark Luxury Care Homes
✨Know Your CAFM Systems
Familiarise yourself with the CAFM software mentioned in the job description. Be prepared to discuss your experience with similar systems and how you can leverage them to manage procurement requests effectively.
✨Demonstrate Financial Acumen
Since the role involves budget management and financial tracking, be ready to share examples of how you've successfully managed budgets in previous roles. Highlight any tools or methods you used to ensure accuracy and control over expenditures.
✨Showcase Your Organisational Skills
The ability to handle multiple projects simultaneously is crucial for this position. Prepare to discuss specific instances where your organisational skills made a difference in project outcomes, especially in fast-paced environments.
✨Communicate Effectively
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to demonstrate how you've effectively communicated with team members and suppliers in past experiences.
