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- Tasks: Coordinate estates operations, manage procurement requests, and support project success.
- Company: Join Hallmark Luxury Care Homes, a family-run leader in high-quality care across England and Wales.
- Benefits: Enjoy competitive salary, 25 days leave, life assurance, and industry-leading training opportunities.
- Why this job: Be part of a passionate team that values personal growth and a supportive work culture.
- Qualifications: Experience in estates or facilities, knowledge of budget management, and excellent communication skills required.
- Other info: Flexible working environment with opportunities for travel to care homes.
The predicted salary is between 24000 - 36000 £ per year.
Location: Central Support Office – Billericay / Essex.
Hours: Full Time, 37.5 hours per week
Contract: Permanent
Salary: £30k
Be part of something exceptional at Hallmark Luxury Care Homes. We’re proud to be recognised as a leading provider of high-quality, relationship-centred care across England and Wales. As a family-run organisation, our values—big-hearted, inclusive, and committed to helping our teams thrive—guide everything we do.
To co-ordinate estates operations by managing requests, delivering procurement processes, and maintaining accurate asset tracking to support project success and financial integrity.
What You'll Be Doing:
- Interacting with CAFM (Estates and Facilities Procurement platform), with the primary goal being to manage the incoming procurement requests and distribute them to the Estate / Facilities team.
- Preparation and procurement of all goods for a large Care home bedroom upgrade project 1500 beds + (Fittings, furnishing, wall covering, lights etc) – Co-ordinating all the suppliers, deliveries, returns etc.
- Supporting Estates Manager with preparing budget plans and expenditure forecasts and plans.
- Owning and taking responsibility for any discrepancies on delivery issues and dealing with them, controlling stock levels.
- Dealing with fault fix requests, making sure all orders and details are accurate then raising PO’s – Following up to ensure Homes have uploaded to the central asset log.
What we are looking for in you:
- Experience in an Estates / Facilities function – Desirable.
- Experience in working with supply chains.
- Knowledge of financial tracking and budget management reporting tools.
- Familiarity with CAFM software (Facilities / Estates Procurement systems) – highly desirable.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
- A willingness to occasionally travel to Homes to see the refurbishments or meet with suppliers in the field.
- Excellent communication & Interpersonal skills, both written and verbal.
- Attention to detail, ensuring accuracy and completeness in all tasks.
- Excellent organisational skills and time management, with the ability to prioritise tasks and handle multiple projects simultaneously.
Why Join Hallmark?
We believe in putting our people first. You’ll be joining a team that is passionate, professional and proud of what they do. We are committed to supporting you in your personal and professional development.
Benefits & Perks Include:
- Competitive salary
- Hallmark Rewards – access to discounts, cashback and wellbeing resources
- Life Assurance
- Pension Scheme
- Optional Health Cash Plan
- 25 days annual leave + bank holidays
- Buy and Sell annual leave options (*up to 5 days)
- Industry-leading training and development opportunities
- Supportive team environment with a values-led culture
- A workplace that truly cares and champions your growth
Equal Opportunities Statement: Hallmark Care Homes is proud to be an equal opportunities employer. We welcome applications from all suitably qualified individuals regardless of age, disability, gender identity, marital or civil status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We are also happy to discuss reasonable adjustments that may support you throughout the recruitment process.
Interested? Please send your CV and a short cover note to Recruitment@hallmarkcarehomes.co.uk. For further information, call the Recruitment Team on 01277 314191.
Let’s shape the future of care together.
Estates / Facilities Co-ordinator employer: Hallmark Luxury Care Homes
Contact Detail:
Hallmark Luxury Care Homes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates / Facilities Co-ordinator
✨Tip Number 1
Familiarise yourself with CAFM software, as it's a key part of the role. Consider taking an online course or tutorial to boost your knowledge and demonstrate your commitment to mastering the tools used in estates and facilities management.
✨Tip Number 2
Network with professionals in the estates and facilities sector. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities within Hallmark Luxury Care Homes.
✨Tip Number 3
Showcase your organisational skills by preparing a mock project plan for a hypothetical refurbishment. This will not only help you understand the complexities involved but also give you a practical example to discuss during interviews.
✨Tip Number 4
Research Hallmark Luxury Care Homes' values and recent projects. Tailor your conversations and any networking interactions to reflect your alignment with their mission and how you can contribute to their goals.
We think you need these skills to ace Estates / Facilities Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in estates or facilities management. Emphasise any previous roles where you managed procurement processes, dealt with supply chains, or worked with CAFM software.
Craft a Compelling Cover Note: In your cover note, express your enthusiasm for the role and the company. Mention specific aspects of Hallmark Luxury Care Homes that resonate with you, such as their commitment to high-quality care and team support.
Highlight Relevant Skills: Clearly outline your skills related to financial tracking, budget management, and organisational abilities. Use examples from past experiences to demonstrate how you've successfully managed multiple projects or resolved discrepancies.
Proofread Your Application: Before submitting, carefully proofread your CV and cover note for any spelling or grammatical errors. Ensure that all information is accurate and that your application presents a professional image.
How to prepare for a job interview at Hallmark Luxury Care Homes
✨Know Your CAFM Software
Familiarity with CAFM software is highly desirable for this role. Make sure to brush up on your knowledge of how these systems work, as you may be asked to demonstrate your understanding during the interview.
✨Showcase Your Organisational Skills
As an Estates / Facilities Co-ordinator, you'll need excellent organisational skills. Prepare examples from your past experiences where you've successfully managed multiple projects or tasks simultaneously, highlighting your time management abilities.
✨Prepare for Budget Management Questions
Since the role involves preparing budget plans and expenditure forecasts, be ready to discuss your experience with financial tracking and budget management tools. Think of specific instances where you've successfully managed budgets in previous roles.
✨Demonstrate Your Communication Skills
Excellent communication and interpersonal skills are crucial for this position. Be prepared to discuss how you've effectively communicated with team members, suppliers, and other stakeholders in your previous roles, showcasing your ability to build relationships.
