At a Glance
- Tasks: Manage tender administration and coordinate with clients to ensure smooth project progression.
- Company: Join a dynamic team in the fire protection industry with a focus on collaboration.
- Benefits: Gain valuable experience, develop organisational skills, and enjoy a supportive work environment.
- Other info: Opportunity for career growth in a fast-paced, innovative environment.
- Why this job: Be at the heart of exciting projects and make a real difference in the industry.
- Qualifications: Strong organisational skills and attention to detail; training provided for specific tasks.
The predicted salary is between 30000 - 40000 € per year.
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co-ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments.
Key Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organize, and file all tender enquiry documentation for estimating team.
- Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness. (training provided if necessary)
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client-specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule.
Sales Co-Ordinator employer: Hall&Kay Fire Engineering
As a Sales Co-Ordinator at our company, you will thrive in a dynamic and supportive work environment that values collaboration and innovation. We offer comprehensive training and development opportunities to help you grow your skills while working alongside experienced professionals in the fire protection industry. Our commitment to employee well-being is reflected in our flexible working arrangements and a culture that encourages open communication and teamwork, making us an excellent employer for those seeking meaningful and rewarding careers.
Contact Detail:
Hall&Kay Fire Engineering Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Sales Co-Ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a Sales Co-Ordinator role.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to managing documentation and client communication. Confidence is key, so let’s nail those answers!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Sales Co-Ordinator
Some tips for your application 🫡
Show Us Your Organisational Skills:As a Sales Co-Ordinator, you'll be managing a lot of documentation. Make sure your application highlights your organisational skills. Share examples of how you've kept things tidy and efficient in previous roles.
Tailor Your CV to the Role:We want to see how you fit into our team! Customise your CV to reflect the key responsibilities mentioned in the job description. Use similar language and focus on relevant experiences that showcase your ability to handle tender administration.
Be Clear and Concise:When writing your cover letter, get straight to the point. We appreciate clarity! Outline your experience and how it relates to the role without waffling. Keep it professional but let your personality shine through.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Hall&Kay Fire Engineering
✨Know the Tender Lifecycle
Familiarise yourself with the complete tender administration lifecycle. Understand how to manage enquiry files and documentation, as this will show your potential employer that you’re ready to hit the ground running.
✨Master the CRM Tool
Since maintaining accurate records is crucial, make sure you have a good grasp of CRM tools. If you’ve used similar systems before, be prepared to discuss your experience and how it can benefit their processes.
✨Review Relevant Documentation
Before the interview, take some time to review architectural and engineering drawings, as well as technical specifications. This will not only help you understand the role better but also demonstrate your proactive approach to learning.
✨Communicate Clearly with Clients
Highlight your communication skills by preparing examples of how you've liaised with clients in the past. Being able to confirm key dates and manage expectations is vital, so show them you can handle that with ease.
