At a Glance
- Tasks: Manage tender administration, coordinate with clients, and support estimating teams.
- Company: Hall & Kay, a leader in fire protection and security solutions.
- Benefits: Competitive salary, 25 days holiday, pension scheme, and health care plan.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Join a collaborative team making a real impact in fire safety and security.
- Qualifications: Administrative experience in construction or engineering; strong communication skills.
Summary of Role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation.
You will also co-ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments.
Key Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organize, and file all tender enquiry documentation for estimating team.
- Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness. (training provided if necessary)
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client-specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule including extension requests and bid/no bid confirmation.
- Assist in managing tender deadlines and alerting relevant team members of upcoming submissions.
- Provide day-to-day administrative support to the Sales and Estimating .
- Assist with the preparation of reports, presentations, and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- What we will need from you
- Proven administrative experience within a construction, engineering, or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable)
- Familiarity with fire protection systems, terminology, and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable) .
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable) .
- Excellent written and verbal communication skills along with a professional telephone manner and client-facing communication skills. (essential)
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy. (essential)
- Time management abilities with capacity to prioritise multiple competing demands (essential)
- Systematic approach to filing, documentation, and data management (essential)
- Proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook)
- Experience with Share Point, or similar document management systems (highly desirable)
- What you can expect in return
- Competitive salary depending on relevant experience
- 25 days holiday plus bank holidays and option to buy 5 days
- Contributory company pension scheme
- Life Assurance
- Health care plan
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00)
About Us
At Hall & Kay, we deliver complex fire protection and security solutions to protect what matters most to our clients.
As technical experts our focus is on the lifetime value of a project.
Meaning we can design, supply, install, test and maintain all types of sprinkler, gas suppression, fire detection, and integrated security systems.
With 140+ year trading experience and a strong project delivery culture, we are proud to have built lasting relationships with some of the UK’s most respected companies in all areas of industry and construction.
What sets us apart?
Our culture.
What we call ‘the Hall & Kay way’.…it’s a people thing.
Put simply, we know we can achieve more when we work as a team – with clients, with the communities we serve and in our own business.
Our people create safety every single day, using their skills and experience to adapt to changing situations and rise to the challenges presented to them.
It’s our people that make us trusted to deliver
Sales Co-Ordinator in London employer: Hall&Kay Fire Engineering
At Hall & Kay, we pride ourselves on fostering a collaborative and supportive work environment that empowers our employees to thrive. As a Sprinkler Project Manager, you will benefit from competitive salaries, generous holiday allowances, and a comprehensive benefits package, including a contributory pension scheme and private medical coverage. Our commitment to professional development ensures that you have ample opportunities for growth while working on impactful projects in the fire safety sector.
StudySmarter Expert Advice🤫
We think this is how you could land Sales Co-Ordinator in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Hall&Kay Fire Engineering, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Sales Co-Ordinator at Hall&Kay Fire Engineering.
We think you need these skills to ace Sales Co-Ordinator in London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Hall&Kay Fire Engineering
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
