At a Glance
- Tasks: Manage tender administration, coordinate with clients, and support estimating teams.
- Company: Join Hall & Kay, a leader in fire protection solutions with a strong team culture.
- Benefits: Competitive salary, 25 days holiday, pension scheme, and health care plan.
- Other info: Office-based role with opportunities for growth and collaboration across departments.
- Why this job: Be part of a dynamic team making a real impact in fire safety projects.
- Qualifications: Administrative experience, communication skills, and attention to detail are essential.
The predicted salary is between 30000 - 40000 € per year.
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co-ordinate with clients on deadlines, supporting our estimating teams, and maintaining filing systems across departments.
Key Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organize, and file all tender enquiry documentation for estimating team.
- Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness. (training provided if necessary)
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client-specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule including extension requests and bid/no bid confirmation.
- Assist in managing tender deadlines and alerting relevant team members of upcoming submissions.
- Provide day-to-day administrative support to the Sales and Estimating.
- Assist with the preparation of reports, presentations, and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- Support continuous improvement initiatives within the department by identifying opportunities to streamline processes.
- Coordinate with other departments (Design, Project Management, Commercial) to facilitate information flow and project handovers.
What we will need from you
- Proven administrative experience, preferably within a construction, engineering, or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable).
- Familiarity with fire protection systems, terminology, and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable).
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable).
- Excellent written and verbal communication skills along with a professional telephone manner and client-facing communication skills. (essential)
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy. (essential)
- Time management abilities with capacity to prioritise multiple competing demands (essential).
- Systematic approach to filing, documentation, and data management (essential).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint, or similar document management systems (highly desirable).
- Collaborative team player with proactive problem-solving mindset (essential).
Working Environment
Office based role to suit individual within a dynamic sales and estimating team supporting fire protection projects across various sectors. The position requires regular coordination with internal stakeholders and external clients, with occasional deadline-driven periods requiring flexibility.
What you can expect in return
- Competitive salary depending on relevant experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care plan.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00).
About Us
At Hall & Kay, we deliver complex fire protection and security solutions to protect what matters most to our clients. As technical experts our focus is on the lifetime value of a project. Meaning we can design, supply, install, test and maintain all types of sprinkler, gas suppression, fire detection, and integrated security systems. With 140+ year trading experience and a strong project delivery culture, we are proud to have built lasting relationships with some of the UK’s most respected companies in all areas of industry and construction.
What sets us apart? Our culture. What we call ‘the Hall & Kay way’.…it’s a people thing. Put simply, we know we can achieve more when we work as a team – with clients, with the communities we serve and in our own business. Our people create safety every single day, using their skills and experience to adapt to changing situations and rise to the challenges presented to them. It’s our people that make us trusted to deliver.
Sales Co-Ordinator in Bartley Green employer: Hall&Kay Fire Engineering
At Hall & Kay, we pride ourselves on fostering a collaborative and supportive work environment where every team member plays a vital role in delivering exceptional fire protection solutions. With competitive salaries, generous holiday allowances, and a commitment to employee growth through training and development, we empower our staff to thrive both personally and professionally. Join us in a dynamic office setting that values teamwork and innovation, and be part of a company that truly cares about its people and the communities we serve.
Contact Detail:
Hall&Kay Fire Engineering Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Sales Co-Ordinator in Bartley Green
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work in fire protection systems, so you can impress them with your knowledge and enthusiasm during the chat.
✨Tip Number 3
Practice your communication skills! Since this role requires excellent verbal and written abilities, consider doing mock interviews with friends or family to boost your confidence and polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Hall & Kay.
We think you need these skills to ace Sales Co-Ordinator in Bartley Green
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Sales Co-Ordinator role. Highlight your relevant experience in administration, especially within construction or engineering, and showcase your ability to manage documentation and deadlines effectively.
Show Off Your Communication Skills:Since excellent written and verbal communication is essential, use your application to demonstrate these skills. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Highlight Your Technical Know-How:If you have experience with CRM tools or can read technical drawings, make sure to mention it! This will show us that you’re not just a great administrator but also someone who understands the specifics of the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Hall&Kay Fire Engineering
✨Know Your Tender Lifecycle
Familiarise yourself with the tender administration lifecycle before the interview. Understand how to manage enquiry files and documentation, as this will show your potential employer that you’re ready to hit the ground running.
✨Brush Up on Technical Skills
Since the role involves reviewing technical drawings and specifications, it’s a good idea to review some basic concepts related to fire protection systems. Even if training is provided, demonstrating your willingness to learn can set you apart.
✨Showcase Your Organisational Skills
Be prepared to discuss your experience with filing systems and CRM tools. Highlight specific examples of how you’ve maintained accurate records and managed multiple deadlines in previous roles to illustrate your time management abilities.
✨Communicate Effectively
Practice your verbal and written communication skills. Since the role requires liaising with clients and internal teams, being able to articulate your thoughts clearly and professionally will be crucial during the interview.
