At a Glance
- Tasks: Manage tender administration, coordinate with clients, and support estimating teams.
- Company: Dynamic company in the fire protection sector with a collaborative team.
- Benefits: Competitive salary, 25 days holiday, health care plan, and pension scheme.
- Other info: Office-based role with hybrid options and excellent career growth opportunities.
- Why this job: Join a vibrant team and make an impact in fire protection projects.
- Qualifications: Administrative experience, strong communication skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Summary Of Role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co‑ordinate with clients on deadlines, support our estimating teams, and maintain filing systems across departments.
Key Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organise, and file all tender enquiry documentation for estimating team.
- Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness (training provided if necessary).
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client‑specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule including extension requests and bid/no bid confirmation.
- Assist in managing tender deadlines and alerting relevant team members of upcoming submissions.
- Provide day‑to‑day administrative support to the Sales and Estimating.
- Assist with the preparation of reports, presentations, and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- Support continuous improvement initiatives within the department by identifying opportunities to streamline processes.
- Coordinate with other departments (Design, Project Management, Commercial) to facilitate information flow and project handovers.
What We Will Need From You
- Proven administrative experience, preferably within a construction, engineering, or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable).
- Familiarity with fire protection systems, terminology, and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable).
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable).
- Excellent written and verbal communication skills along with a professional telephone manner and client‑facing communication skills (essential).
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy (essential).
- Time management abilities with capacity to prioritise multiple competing demands (essential).
- Systematic approach to filing, documentation, and data management (essential).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint, or similar document management systems (highly desirable).
- Collaborative team player with proactive problem‑solving mindset (essential).
Working Environment
Office‑based role with some option for hybrid working to suit individual within a dynamic sales and estimating team supporting fire protection projects across various sectors. The position requires regular coordination with internal stakeholders and external clients, with occasional deadline‑driven periods requiring flexibility.
What You Can Expect In Return
- Competitive salary depending on relevant experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care plan.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00).
Sales Co-ordinator employer: Hall & Kay
As a Sales Co-ordinator at our company, you will thrive in a supportive and dynamic work environment that values collaboration and continuous improvement. We offer competitive salaries, generous holiday allowances, and a contributory pension scheme, all while fostering your professional growth through training and development opportunities. Located in a vibrant area, our office provides a flexible hybrid working option, allowing you to balance your personal and professional life effectively.
StudySmarter Expert Advice🤫
We think this is how you could land Sales Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your communication skills! Whether it’s a phone call or face-to-face, being clear and confident can make all the difference. Remember, you’re selling yourself as much as the company is selling its services.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Sales Co-ordinator
Some tips for your application 🫡
Get to Know the Role:Before you start writing, take a good look at the job description. Understand what we're looking for in a Sales Co-ordinator and tailor your application to highlight your relevant experience and skills.
Show Off Your Skills:Make sure to showcase your administrative experience and any familiarity with fire protection systems or tendering environments. We want to see how your background aligns with our needs, so don’t hold back!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. Remember, we love a systematic approach!
Apply Through Our Website:Finally, don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hall & Kay
✨Know Your Tender Lifecycle
Familiarise yourself with the complete tender administration lifecycle. Understand how to establish enquiry files and organise documentation, as this will show your potential employer that you’re ready to hit the ground running.
✨Brush Up on Technical Skills
Since the role involves reviewing technical drawings and specifications, it’s a good idea to practice interpreting these documents. If you have any experience with fire protection systems or similar environments, be sure to highlight that during your interview.
✨Master the CRM Tools
Get comfortable with CRM or project management software like Goldvision or Salesforce. If you can demonstrate your proficiency with these tools, it’ll give you an edge over other candidates who may not be as familiar.
✨Showcase Your Communication Skills
As this role requires excellent written and verbal communication, prepare examples of how you've effectively liaised with clients or team members in the past. This will help illustrate your ability to maintain professional relationships and manage deadlines.
