At a Glance
- Tasks: Manage tender administration, coordinate with clients, and support estimating teams.
- Company: Dynamic company in the fire protection sector with a collaborative team.
- Benefits: Competitive salary, 25 days holiday, health care plan, and pension scheme.
- Other info: Hybrid working options available with excellent career growth opportunities.
- Why this job: Join a vibrant team and make an impact in fire protection projects.
- Qualifications: Administrative experience, strong communication skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Summary Of Role
You will manage the complete tender administration lifecycle, from establishing enquiry files and organising documentation. You will also co‑ordinate with clients on deadlines, support our estimating teams, and maintain filing systems across departments.
Key Responsibilities
- Book in all incoming enquiries and establish comprehensive enquiry folders on the sales server, maintaining filing structures.
- Download, organise, and file all tender enquiry documentation for estimating team.
- Maintain accurate records of enquiry status, key dates, and project progression throughout the tender lifecycle utilising the company CRM tool.
- File all tender enquiry documentation and submitted proposals.
- Review tender documents including architectural and engineering drawings, design standards, technical specifications, and client requirements to ensure completeness (training provided if necessary).
- Support the preparation and delivery of tender requirements, ensuring all necessary documentation and information is compiled correctly with estimating engineers.
- Maintain awareness of industry standards and client‑specific requirements relevant to fire protection systems.
- Liaise with clients to request and confirm key dates, milestones, and submission deadlines to inform the estimating workload schedule including extension requests and bid/no bid confirmation.
- Assist in managing tender deadlines and alerting relevant team members of upcoming submissions.
- Provide day‑to‑day administrative support to the Sales and Estimating.
- Assist with the preparation of reports, presentations, and departmental communications.
- Maintain departmental filing systems ensuring compliance with company QA.
- Support continuous improvement initiatives within the department by identifying opportunities to streamline processes.
- Coordinate with other departments (Design, Project Management, Commercial) to facilitate information flow and project handovers.
What We Will Need From You
- Proven administrative experience, preferably within a construction, engineering, or fire protection environment (essential).
- Ability to read and interpret technical drawings and specifications (training provided if necessary) (highly desirable).
- Familiarity with fire protection systems, terminology, and industry standards (highly desirable).
- Previous experience in estimating or tendering environments (highly desirable).
- Experience with CRM or project management software preferred such as Goldvision, Salesforce etc (highly desirable).
- Excellent written and verbal communication skills along with a professional telephone manner and client‑facing communication skills (essential).
- Discretion when handling commercially sensitive information with exceptional attention to detail and accuracy (essential).
- Time management abilities with capacity to prioritise multiple competing demands (essential).
- Systematic approach to filing, documentation, and data management (essential).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with SharePoint, or similar document management systems (highly desirable).
- Collaborative team player with proactive problem‑solving mindset (essential).
Working Environment
Office‑based role with some option for hybrid working to suit individual within a dynamic sales and estimating team supporting fire protection projects across various sectors. The position requires regular coordination with internal stakeholders and external clients, with occasional deadline‑driven periods requiring flexibility.
What You Can Expect In Return
- Competitive salary depending on relevant experience.
- 25 days holiday plus bank holidays and option to buy 5 days.
- Contributory company pension scheme.
- Life Assurance.
- Health care plan.
- Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00).
Tender & Enquiries Coordinator (Hybrid) – Sales & Estimating in Birmingham employer: Hall & Kay
As a Tender & Enquiries Coordinator at our company, you will thrive in a supportive and dynamic work environment that values collaboration and continuous improvement. We offer competitive salaries, generous holiday allowances, and a contributory pension scheme, all while fostering your professional growth through training and development opportunities. Our hybrid working model allows for flexibility, ensuring a healthy work-life balance as you contribute to impactful fire protection projects across various sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Tender & Enquiries Coordinator (Hybrid) – Sales & Estimating in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. Be ready to discuss how your skills align with their needs, especially in tender administration and client coordination.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed documentation and deadlines in past roles. This will demonstrate your ability to handle the tender lifecycle effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Tender & Enquiries Coordinator (Hybrid) – Sales & Estimating in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Tender & Enquiries Coordinator role. Highlight any relevant experience in administration, especially within construction or engineering. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills:Since this role involves liaising with clients and internal teams, it's crucial to showcase your excellent written and verbal communication skills. Use clear and professional language in your application to demonstrate this.
Be Detail-Oriented:Attention to detail is key in this role. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their submissions are accurate and polished.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're proactive and keen to join our team!
How to prepare for a job interview at Hall & Kay
✨Know Your Tender Lifecycle
Familiarise yourself with the complete tender administration lifecycle. Be ready to discuss how you would manage enquiry files and documentation, as well as your experience with maintaining filing systems. This shows you understand the role and can hit the ground running.
✨Brush Up on Technical Drawings
Since the job involves reviewing architectural and engineering drawings, it’s a good idea to practice interpreting these documents. Even if training is provided, demonstrating your ability to read and understand technical specifications will impress the interviewers.
✨Showcase Your CRM Skills
If you have experience with CRM tools like Goldvision or Salesforce, be sure to highlight this during your interview. Discuss how you've used these systems to manage enquiries and maintain accurate records, as this is crucial for the role.
✨Demonstrate Your Communication Skills
As this position requires excellent written and verbal communication, prepare examples of how you've effectively liaised with clients or team members in the past. Being able to convey information clearly and professionally will set you apart from other candidates.
