At a Glance
- Tasks: Welcome visitors, manage calls, and support admin tasks in a friendly environment.
- Company: Join a dynamic team near Bury St Edmunds with flexible hours.
- Benefits: Earn £14.00 per hour with part-time, flexible working options.
- Other info: Great opportunity to develop your organisational skills in a supportive setting.
- Why this job: Perfect for those who love multitasking and engaging with people daily.
- Qualifications: Experience in bookkeeping and strong communication skills are a must.
The predicted salary is between 28000 - 30000 £ per year.
We are recruiting for a Receptionist/Office Assistant to join our client based near Bury St Edmunds. The successful candidate will ideally have strong communication skills, previous experience working in a Bookkeeping position, and the ability to manage multiple tasks efficiently.
Key Responsibilities
- Welcoming customers and visitors in a professional and friendly manner
- Handling incoming calls, directing enquiries appropriately, and providing assistance where required
- Scheduling vehicle bookings and maintaining accurate records
- Processing payments and preparing job documentation, including invoices
- Ordering parts as requested by technical staff
- Completing data entry tasks accurately using spreadsheet and office software
- Supporting general administrative functions such as filing, photocopying, and document organisation
- Maintaining a clean, tidy, and well-organised reception area
- Assisting colleagues with clerical duties as needed
- Handling sensitive information with discretion and confidentiality
Skills & Experience
- Previous experience in a Bookkeeping position
- Competence in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar)
- Experience with data entry and general administrative tasks is advantageous
- Strong organisational skills with the ability to prioritise workload effectively
- Professional and confident manner when dealing with phone calls and visitors
Receptionist / Office Assistant employer: Hales Jobs
Join a dynamic team as a Receptionist/Office Assistant near Bury St Edmunds, where flexible part-time hours and a supportive work culture foster both personal and professional growth. Our company values strong communication and organisational skills, offering opportunities for skill enhancement in a friendly environment that prioritises employee well-being and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist / Office Assistant
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent news. This will help us tailor our conversations and show that we’re genuinely interested in being part of their team.
✨Tip Number 2
When you get to the interview, don’t just sit back and wait for questions. Bring up your previous experience in bookkeeping and how it relates to the role. We want to highlight our skills and make it clear how we can contribute to their success.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help us feel more confident and articulate when discussing our organisational skills and multitasking abilities.
✨Tip Number 4
Finally, don’t forget to follow up after the interview. A quick thank-you email can go a long way in keeping us on their radar. Let’s remind them why we’re the perfect fit for the Receptionist/Office Assistant role!
We think you need these skills to ace Receptionist / Office Assistant
Some tips for your application 🫡
Show Off Your Communication Skills:Since strong communication is key for this role, make sure to highlight your experience in dealing with customers and handling calls. We want to see how you can bring a friendly and professional vibe to our team!
Be Specific About Your Experience:If you've worked in bookkeeping or have relevant admin experience, let us know! Share specific examples of tasks you've managed, like data entry or scheduling, to show us you're the right fit.
Keep It Neat and Tidy:Just like a well-organised reception area, your application should be clear and tidy. Use bullet points for easy reading and make sure there are no typos. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Hales Jobs
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of bookkeeping and office administration. Familiarise yourself with common tasks like data entry and invoicing, as well as the software mentioned in the job description. This will show that you're prepared and serious about the role.
✨Practice Your Communication Skills
Since strong communication skills are key for this position, practice how you introduce yourself and respond to common interview questions. You might even want to role-play with a friend to get comfortable with handling phone calls and welcoming visitors, just like you would in the job.
✨Show Off Your Organisational Skills
Be ready to discuss how you manage multiple tasks efficiently. Think of examples from your past experience where you successfully juggled various responsibilities. This will help demonstrate your ability to prioritise workload effectively, which is crucial for a Receptionist/Office Assistant.
✨Dress the Part
First impressions matter! Dress professionally to convey confidence and respect for the company. A tidy appearance reflects the organised nature they’re looking for in a candidate, so make sure you look the part when you walk through that door.
