Executive Assistant in Suffolk

We are currently supporting a well-established organisation in Lowestoft with the recruitment of an experienced Executive Assistant to provide dedicated support to the senior leadership team on a maternity cover basis. This is a fantastic opportunity for a professional, highly organised, and proactive individual who thrives in a fast-paced environment. You'll be working alongside another established executive assistant, to play an integral role in supporting senior leadership with strategic decision-making, coordinating governance activities, managing high-level communications, and ensuring the smooth day-to-day operation of the executive team. You'll also benefit from a comprehensive handover and ongoing support, making this an excellent opportunity to quickly become part of a collaborative and professional team.

Key Responsibilities:

• Provide confidential and proactive executive support to the Executive Team.
• Manage complex diaries, schedules, meetings, and travel arrangements.
• Screen, prioritise, and coordinate high volumes of communication and correspondence.
• Prepare agendas, reports, briefing notes, presentations, and professional documentation.
• Attend Executive Team and Board meetings, producing accurate minutes and action logs.
• Conduct research and analyse information to support strategic decision-making.
• Coordinate and support governance activities, ensuring actions and deadlines are met.
• Manage and respond to complex complaints, enquiries, and information requests.
• Support the delivery of key organisational projects and initiatives.
• Build effective relationships with internal teams, external stakeholders, and partner organisations.
• Assist with annual reports, business plans, and organisational documentation.
• Maintain accurate record management systems and administrative processes.

What We’re Looking For:

• Previous experience supporting senior leaders, directors, or executive-level management.
• Experience preparing reports, correspondence, agendas, briefing papers, and other professional documentation.
• Proven experience taking accurate minutes in complex meetings and ensuring actions are monitored through to completion.
• Exceptional organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong communication and stakeholder management skills, with the confidence to build relationships across all levels.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.
• The ability to work independently, use initiative, and proactively solve problems.
• Strong attention to detail and a high level of accuracy.
• Experience managing complex diaries, inboxes, and administrative processes.

Desirable (but not essential):

• Project management experience.
• Experience monitoring or managing budgets.
• Experience supporting governance activities, boards, committees, or senior leadership meetings.
• An NVQ Level 3 in Business Administration or equivalent relevant experience.

If you're an experienced Executive Assistant looking for a varied and rewarding opportunity where your organisational skills, professionalism, and attention to detail can make a genuine impact, we'd love to hear from you.