Purchasing Administrative Assistant
Bury St Edmunds
GBP30,000 per annum
Permanent
30-37.5 hours per week
We are recruiting for a Purchasing Administrative Assistant on behalf of our client, a well-established and growing organisation. This is a fantastic opportunity for a highly organised individual to join a busy team, supporting purchasing, supplier management, returns administration, and sales order processes while ensuring operational efficiency and excellent customer service.
Key Responsibilities:
- Raise and process purchase orders in line with business requirements and approved requisitions.
- Liaise with suppliers, chase order acknowledgements, and maintain accurate order information within internal systems.
- Monitor outstanding deliveries and proactively follow up on delayed orders.
- Maintain accurate purchasing data and system records.
- Support the resolution of supplier discrepancies and ensure records are kept up to date.
- Review and verify supplier invoices for accuracy.
- Support supplier onboarding activities and purchasing administration.
- Process customer returns and maintain accurate return records within the company system.
- Act as a key point of contact for return-related enquiries and customer communications.
- Raise and manage orders relating to product reworks and corrective actions.
- Provide sales administration support, including processing order acknowledgements and checking sales orders for accuracy.
- Assist with general administrative duties to support the wider purchasing and sales functions.
Requirements:
- Previous experience within purchasing, procurement, supply chain, sales support, or administration.
- Strong organisational skills with excellent attention to detail.
- Confident communicator, able to build effective relationships with suppliers, customers, and colleagues.
- Experience using ERP, MRP, or similar business systems.
- Proficient in Microsoft Office, particularly Outlook and Excel.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Proactive, reliable, and able to work both independently and as part of a team.
- Strong data entry and administrative skills with a high level of accuracy.
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Purchasing Administrative Assistant in Bury St Edmunds employer: Hales Group
Join a supportive and flexible small manufacturing team near Attleborough, where your skills as a Welder/Fabricator will be valued. With a competitive hourly rate and the opportunity to work around your commitments, this role is perfect for those seeking practical experience in a friendly environment. Enjoy the chance to grow within a temporary position that could lead to further opportunities, all while being part of a close-knit team dedicated to quality and craftsmanship.
