At a Glance
- Tasks: Support finance and admin tasks while collaborating with a dynamic team.
- Company: Join a forward-thinking company in Eye, Suffolk.
- Benefits: Earn £14.00 per hour with hybrid working options and flexible hours.
- Other info: Full training provided to help you succeed in this role.
- Why this job: Gain valuable experience in finance and administration while developing your skills.
- Qualifications: Previous admin experience and strong organisational skills are a must.
The predicted salary is between 14 - 14 £ per hour.
- Finance & Administration Assistant
- Overview
An opportunity has arisen to join our client on temporary basis as an Finance & Administration Assistant.
You will be providing administrative and occasional finance support across a variety of business functions.
The role will also involve regular interaction with the central accounts team within the wider Group.
This position would suit a highly organised individual with excellent attention to detail, strong administrative skills and the ability to adapt to changing priorities in a fast-paced environment.
- Pay Rate: £14.00 per hour
- Duration: Approx. 12th October - 12th November
Working Pattern: Hybrid working available (2 days office-based, 3 days remote) with flexibility where required
Key Responsibilities
- Oversee the inbox, distributing correspondence as required.
- Conduct client credit checks and maintain accurate records.
- Process and reconcile expenses for Senior Management and offshore personnel.
- Coordinate meeting room bookings and office scheduling requirements.
- Set up new suppliers within company systems.
- Maintain and update operational tracking spreadsheets, including OFLO trackers.
- Manage incoming and outgoing post, including scanning, distribution and project recharge tracking.
- Manage project accruals and support finance-related processes.
- Chase Senior Leadership Team members for billing approvals and sign-off.
- Monitor and manage communications with wider offices.
- Raise and process purchase orders.
- Organise travel arrangements for offshore staff.
- Update Safe Arrival forms and maintain associated records.
- Maintain electronic filing systems on Share Point, ensuring documents are stored accurately and consistently.
- Complete monthly company credit card reconciliations.
- Allocate nominal codes within Click Travel and liaise with the central accounts team.
- Support monthly ISO compliance activities, including PPE checks, office audits and document control.
- Provide general administrative support and assist with ad hoc tasks as business needs require.
Person Specification
- Previous administration, finance administration or office support experience.
- Strong organisational and time management skills.
- Excellent attention to detail and accurate record-keeping abilities.
- Confident using Microsoft Office, particularly Excel and Outlook.
- Ability to manage multiple tasks and changing priorities effectively.
- Experience with document management systems and Share Point would be advantageous, but training will be given.
- Ability to work independently and as part of a small, collaborative team.
Full training will be provided, including detailed system training and comprehensive process manuals to support all responsibilities within the role.
For more information on this role, please apply!
Finance & Administration Assistant in Eye employer: Hales Group Careers
Hales Group is an excellent employer for MET Technicians, offering a supportive work culture that prioritises high-quality workmanship and exceptional customer service. Located in Norfolk, employees benefit from a permanent position with competitive salaries, a Monday to Friday schedule, and opportunities for professional growth within a growing business. Join a team that values your skills and dedication while providing a rewarding environment for career advancement.
