Administrative Operations Specialist

Location: Wythenshawe, Manchester (Office Based)

Salary: £35,000 per annum

Hours: Monday to Friday, 8:30am – 4:30pm (37.5 hours per week)

Halecroft Recruitment is delighted to be working exclusively with a successful and growing business in Wythenshawe to recruit an Administrative Operations Specialist. This is a diverse and business-critical role, ideally suited to a highly organised individual with strong financial administration, reporting, analytical and operational support experience. The successful candidate will play a key role in supporting business operations through accurate financial administration, data management, reporting, process improvement and office coordination. The role would suit someone who enjoys working with data, producing meaningful reports and insights, supporting financial processes, and driving efficiencies, whilst also ensuring the smooth day-to-day running of the office.

Key Responsibilities

• Financial Administration & Analysis
• Process invoices, expenses, purchase orders and financial documentation accurately and efficiently.
• Support budgeting, forecasting and financial planning activities.
• Review financial information and identify trends, discrepancies and opportunities for improvement.
• Assist management with financial reporting and business decision-making.
• Reporting, Data & Business Insights
• Collect, validate, organise and maintain data from multiple sources.
• Produce regular reports, dashboards and management information for senior stakeholders.
• Analyse operational and financial data to identify trends and provide actionable insights.
• Create spreadsheets, charts, presentations and performance reports.
• Operations
• Support day-to-day office administration and operational activities.
• Manage document control, filing systems and company records.
• Coordinate meetings, travel arrangements and company events.
• Support facilities management, supplier relationships and procurement activities.
• Process Improvement & Systems
• Review current processes and identify opportunities to improve efficiency.
• Implement smarter, more streamlined and automated ways of working where possible.
• Support the introduction of new systems, reporting tools and business processes.

Skills & Experience Required

• Previous experience in a Finance Coordinator, Operations Coordinator, Business Support, or similar role.
• Strong financial administration experience, including invoice processing, purchase orders, expenses, and reporting.
• Excellent analytical skills with the ability to interpret data, identify trends and present findings clearly.
• Advanced Excel skills, including formulas, lookups, reporting and data analysis.
• Experience creating reports, dashboards, and management information.
• Strong data management skills with a high level of accuracy and attention to detail.
• Proficient in Microsoft Office 365, particularly Excel, Outlook, Word and PowerPoint.
• Experience using Google Workspace, including Google Sheets, Docs, Gmail, Drive and Calendar.
• Experience using financial systems such as Xero or similar.
• Experience with reporting tools such as Power BI would be advantageous.
• Excellent organisational, communication and stakeholder management skills.

What's on Offer?

• Salary circa £35,000 per annum
• 37.5-hour working week (8:30am – 4:30pm Monday to Friday)
• Minimum 28 days paid holiday
• 3% Employer Pension Contribution
• Complimentary tea & coffee in the staff canteen
• Free on-site parking
• Cycle to Work Scheme

This is an excellent opportunity for an experienced Office Manager or Finance & Operations Co-ordinator seeking a long-term position within a supportive and growing business where they can make a real impact.