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For Companies At a Glance
- Tasks: Support Directors with diary management, communications, and project coordination.
- Company: Join Hale Group Ltd, a growing construction company delivering quality projects across Wales.
- Benefits: Enjoy a competitive salary, supportive team environment, and modern office with onsite parking.
- Why this job: Make a real impact in a pivotal role while developing your organisational skills.
- Qualifications: 3 years' experience in a PA or administrative role; strong communication and multitasking skills required.
- Other info: Full-time position with a Monday to Friday schedule, perfect for those seeking stability.
The predicted salary is between 30000 - 42000 £ per year.
We are a well-established and growing construction company delivering high-quality projects across Wales. Due to continued growth, we are seeking a proactive and highly organised Personal Assistant / Senior Administrator to provide dedicated support to our Directors. This is a pivotal role in ensuring the smooth running of senior-level operations and administration across the business.
The Role
As the PA/Senior Administrator, you will act as the right hand to our Directors, providing comprehensive support across diary management, communications, document preparation, and project coordination. This role requires discretion, initiative, and excellent organisational skills.
Key Responsibilities
- Provide high-level PA support to the Directors, including complex diary and email management
- Organise meetings, prepare agendas, and take minutes when required
- Draft, proofread, and manage correspondence, reports, and presentations when required
- Handle sensitive and confidential information with the utmost discretion
- Act as a first point of contact for internal and external communications
- Liaise with clients, suppliers, and internal teams on behalf of the Directors
- Support in project administration, collating information from sites
- Maintain accurate records and filing systems, both digital and physical
- Assist in operational administration tasks as required
Skills & Experience
- Minimum of 3 years’ experience in a similar PA or high-level administrative support role, ideally but not essential from within the construction or related industries
- Exceptional organisational and multitasking abilities
- Strong written and verbal communication skills
- Proactive, adaptable, and able to work under pressure
- Professional, approachable, and trustworthy
What We Offer
- Competitive salary based on experience
- Supportive team environment
- Modern office with onsite parking
- A role where your contribution truly makes a difference
Job Types: Full-time, Permanent
Expected hours: 39 per week
Schedule: Day shift, Monday to Friday
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Construction
Personal Assistant (PA)/ Construction Administrator employer: Hale Group Ltd
Contact Detail:
Hale Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (PA)/ Construction Administrator
✨Tip Number 1
Familiarise yourself with the construction industry. Understanding the terminology and processes involved can give you an edge in conversations with the Directors and help you anticipate their needs.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or agenda for a hypothetical meeting. This will demonstrate your ability to manage complex diary arrangements effectively.
✨Tip Number 3
Network with professionals in the construction sector. Attend local events or join online forums to connect with others in the field, which could lead to valuable insights and recommendations.
✨Tip Number 4
Prepare to discuss how you handle confidential information. Be ready to share examples of situations where you've maintained discretion, as this is crucial for a PA role.
We think you need these skills to ace Personal Assistant (PA)/ Construction Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise skills like diary management, communication, and document preparation, as these are crucial for the Personal Assistant position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to handle sensitive information. Mention specific examples from your past roles that demonstrate your proactive approach and adaptability.
Highlight Relevant Experience: In your application, clearly outline any previous experience in construction or similar industries. This will help you stand out, as the company values familiarity with the sector.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at Hale Group Ltd
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed complex schedules or projects in the past.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information. Highlight your experience in maintaining confidentiality and your approach to managing delicate situations with professionalism.
✨Prepare for Communication Scenarios
Since you'll be the first point of contact for communications, practice articulating how you would handle various scenarios, such as dealing with clients or resolving conflicts. Clear communication is key!
✨Familiarise Yourself with the Construction Industry
While experience in construction isn't essential, having a basic understanding of the industry can set you apart. Research common terminology and current trends to show your interest and initiative.
