Shipping Manager

Shipping Manager/Senior Shipping Coordinator

Full time, permanent

Location: Central London (Mayfair)

Salary: Very Competitive

Reports to: Head of Shipping

We are looking for an experienced Shipping professional to oversee the scheduling and execution of multiple complex projects both domestically and internationally. Planning and liaising with internal clients and external suppliers the role is pivotal in ensuring all aspects of a shipment are delivered safely, professionally, on time and in-line with our exceptional client experience.

Responsibilities

Obtain shipping quotes from approved Shippers for inbound and outbound shipment of artworks Negotiate bespoke shipping costs for complex shipments and installations

Manage each individual shipment to fit bespoke client needs including but not exclusively; packing specifications (Fine Art and Courier); paperwork preparation (including correct Customs documentation); liaison with appropriate regulatory bodies (domestic and international); freight quote sourcing and booking

Monitor the progress of international & domestic outbound shipments, troubleshooting to rectify problems in a timely manner and ensure all stakeholders are informed accordingly

Ensure all shipments are carried out in full compliance with local/international regulations, such as Export and CITES licenses

Handle inbound and outbound MIBs for staff members when required

Work closely with the Pre-Sale, Post-Sale and Art Technician teams alongside the wider Halcyon Logistics team to ensure projects are delivered accurately, cost effectively and to deadline

Ensure the Head of Department is aware of any escalated issues raised by internal or external clients

Person Specification

4-5 years’ experience of Shipping, gained in a Fine Art Logistics team, in a gallery or relatable working environment (auction house/fine art shipper)

Strong organisational, analytical and troubleshooting skills

Strong commercial acumen

Demonstrated ability to reflect our company standards in all situations

Ability to work professionally and responsibly

Excellent communication, interpersonal and written presentation skills

Please note that we cannot offer visa sponsorship for this role.

If you do not hear from us within 10 days please assume your application has been unsuccessful.