Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate international artwork shipments and manage logistics from start to finish.
- Company: Dynamic art logistics company based in London.
- Benefits: Competitive salary, vibrant work environment, and opportunities for growth.
- Why this job: Join a creative team and play a key role in delivering high-value artworks.
- Qualifications: Strong organisational skills and familiarity with logistics processes.
- Other info: Must have the right to work in the UK; no sponsorship available.
The predicted salary is between 36000 - 60000 £ per year.
Job Specification: Operations Administrator – Shipping Department: Operations Location: Central London Reports to: Head of Shipping Role Overview: The Operations Administrator – Shipping is responsible for coordinating and executing all aspects of international artwork shipments. This includes liaising with internal teams, external logistics providers, and clients to ensure timely, secure, and compliant delivery and installation of high-value artworks. Key Responsibilities: Shipping Coordination – Manage end-to-end logistics for artwork shipments, including crating, customs documentation, and delivery scheduling. – Liaise with fine art logistics companies to obtain quotes, confirm schedules, and coordinate delivery and installation timelines. – Evaluate and compare options based on cost, timing, and client requirements. Documentation familiarity with SharePoint and Teams preferred. Please note that applicants must have the right to work in the UK in order to be considered for the role, and we cannot offer sponsorship for this role. Due to the volume of applications we receive, if you do not hear back within one week of your application, please assume that it has been unsuccessful. Thank you.
Operations Administrator - Shipping employer: Halcyon
Contact Detail:
Halcyon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator - Shipping
✨Tip Number 1
Network like a pro! Reach out to people in the shipping and logistics industry, especially those who work with fine art. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of international shipping regulations and artwork handling. We want you to impress them with your expertise and show that you're the perfect fit for the Operations Administrator role.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the position. Plus, it’s a great chance to reiterate why you’re the best choice for the job.
✨Tip Number 4
Apply through our website for the best chance at landing that Operations Administrator gig. We love seeing applications come directly from our site, and it helps us keep track of all the amazing talent out there!
We think you need these skills to ace Operations Administrator - Shipping
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics and shipping. We want to see how your skills match the role, so don’t be shy about showcasing your past achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how you can contribute to our team. Keep it concise but engaging – we love a good story!
Showcase Your Communication Skills: As an Operations Administrator, you'll be liaising with various teams and clients. Make sure your application reflects your strong communication skills, whether it's through clear writing or examples of teamwork.
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Halcyon
✨Know Your Shipping Basics
Make sure you brush up on the fundamentals of shipping logistics, especially in the context of fine art. Understand the key terms like crating, customs documentation, and delivery scheduling. This will show that you're not just interested in the role but also knowledgeable about the industry.
✨Familiarise Yourself with Tools
Since familiarity with SharePoint and Teams is preferred, take some time to explore these platforms before your interview. Being able to discuss how you've used similar tools in past roles can give you an edge and demonstrate your readiness to hit the ground running.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific shipping challenges, such as delays or client complaints. Think of examples from your past experiences where you successfully navigated similar situations. This will help you illustrate your problem-solving skills effectively.
✨Show Your Communication Skills
As the role involves liaising with various stakeholders, be prepared to showcase your communication skills. Practice articulating your thoughts clearly and confidently, and think of examples where your communication made a difference in a project or situation.
