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- Tasks: Manage complex schedules, coordinate meetings, and support business operations.
- Company: Prestigious Private Family Office in the vibrant West End.
- Benefits: Competitive salary, hybrid working, and excellent benefits package.
- Why this job: Join a dynamic team and thrive in a fast-paced, varied role.
- Qualifications: Proven EA/PA experience and strong organisational skills required.
- Other info: Enjoy a collaborative culture with exciting company events.
The predicted salary is between 50000 - 60000 £ per year.
A highly regarded Private Family Office based in the West End is seeking an experienced and polished Executive Assistant / Private PA to provide dual business and private support to senior principals. This is a fast-paced, varied role suited to a pro-active EA who enjoys being trusted with responsibility and thrives in an environment where no two days are the same.
Key responsibilities include:
- Complex diary and schedule management
- Coordinating meetings, travel, and logistics
- Board meeting support
- Acting as a key point of contact and gatekeeper
- Supporting business operations and ad-hoc projects
- Providing private and lifestyle support, handling all matters with discretion
- Liaising with internal and external stakeholders
The ideal candidate will have:
- Proven PA/EA experience within a professional services or fast-paced corporate environment
- Strong organisational skills and the ability to manage multiple priorities
- A calm, solutions-focused approach under pressure
- Excellent interpersonal skills and high emotional intelligence
- Previous exposure to HNWIs or Family Offices (highly desirable)
Benefits include:
- Competitive salary (£50k - £60k) plus discretionary bonus
- Hybrid working – 4 days in, 1 day from home
- Excellent benefits package
- Collaborative, close-knit and employee centric culture
- Company offsites, away days and events
This is an excellent opportunity for a confident, engaging EA looking for a long-term role within a Private Office environment.
Executive Assistant - Private Family Office in London employer: Halcyon Partners Limited
Contact Detail:
Halcyon Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Private Family Office in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its principals. Understand their values and what they look for in an EA. This will help you tailor your responses and show that you're genuinely interested in supporting their unique needs.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills and experience make you the perfect fit for a fast-paced environment. Highlight your organisational skills and ability to manage multiple priorities, as these are key for the role.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you're proactive and keen to join our team!
We think you need these skills to ace Executive Assistant - Private Family Office in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your PA/EA experience, especially in fast-paced environments, and don’t forget to mention any exposure to HNWIs or Family Offices.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for this role. Mention specific examples of how you've managed complex schedules or supported senior executives in the past.
Showcase Your Organisational Skills: In your application, emphasise your organisational prowess. Talk about how you handle multiple priorities and maintain a calm approach under pressure. This will resonate well with us as we value those skills highly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Halcyon Partners Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a Private Family Office. Familiarise yourself with complex diary management, travel coordination, and the nuances of supporting high-net-worth individuals. This knowledge will help you demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your calm and solutions-focused approach under pressure.
✨Demonstrate Discretion and Professionalism
Since this role involves handling sensitive information, it's crucial to convey your understanding of discretion. Share experiences where you've maintained confidentiality and acted as a gatekeeper, ensuring that you can be trusted with both business and private matters.
✨Engage with Emotional Intelligence
Interpersonal skills are key in this position, so be prepared to discuss how you've built relationships with stakeholders in previous roles. Show your emotional intelligence by actively listening during the interview and responding thoughtfully to questions, demonstrating that you can connect with others effectively.
