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- Tasks: Support a senior executive with professional and personal responsibilities in a dynamic finance environment.
- Company: A slick, successful boutique finance firm with a high-performing team.
- Benefits: Competitive salary, one day remote work per week, and opportunities for growth.
- Why this job: Join a leading firm and make a real impact while developing your career.
- Qualifications: Five years' experience supporting C-suite executives or UHNW individuals required.
- Other info: Fast-paced role with occasional out-of-hours support and a focus on discretion.
The predicted salary is between 36000 - 60000 £ per year.
A very slick, successful and well established boutique finance firm are seeking a highly organised and experienced Executive Assistant to co-support a senior executive within their Private Office. Working closely with the Senior Executive Assistant, you will provide high level support across both professional and personal responsibilities to ensure the smooth running of the Private Office. The role requires discretion, excellent attention to detail, and the ability to operate seamlessly at the highest level.
Responsibilities include:
- Working in partnership with a senior Executive Assistant
- Managing a complex multi-time-zone diary
- Coordinating international travel
- Liaising with senior stakeholders and external contacts
- Assisting with the preparation and execution of various events
- Supporting personal and household arrangements
- Handling administrative tasks such as expenses, invoices and documentation
While always maintaining confidentiality and discretion. The ideal candidate will have circa five years' experience supporting C-suite executives or UHNW individuals, ideally within a finance or private office environment. You will be comfortable working in a small, high performing team, with strong diary and travel management experience, excellent communication skills, and the ability to adapt under pressure. The role is primarily office based with one day of remote working per week and may require occasional out of hours support.
If you are a proactive and discreet Executive Assistant seeking a high profile role within a leading financial services firm, please apply asap so you don't miss out.
EA - Business and Private in London employer: Halcyon Partners Limited
Contact Detail:
Halcyon Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA - Business and Private in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Tailor your responses to show how your experience aligns with their needs, especially around managing complex diaries and liaising with high-level stakeholders.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to convey information clearly and professionally. Consider mock interviews with friends or family to refine your pitch and get comfortable discussing your experience.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates. Plus, it’s super easy!
We think you need these skills to ace EA - Business and Private in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience supporting C-suite executives or UHNW individuals. We want to see how your skills align with the specific responsibilities mentioned in the job description.
Showcase Your Attention to Detail: In your application, emphasise your attention to detail. Mention specific examples where you've successfully managed complex diaries or coordinated international travel, as this is crucial for the role.
Highlight Discretion and Confidentiality: Since discretion is key in this position, include instances where you've handled sensitive information or maintained confidentiality. This will show us that you understand the importance of trust in a Private Office environment.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on this exciting opportunity!
How to prepare for a job interview at Halcyon Partners Limited
✨Know Your Diary Management Inside Out
Since the role involves managing a complex multi-time-zone diary, make sure you brush up on your diary management skills. Be prepared to discuss how you've successfully handled scheduling conflicts in the past and demonstrate your ability to prioritise tasks effectively.
✨Showcase Your Discretion and Confidentiality
This position requires a high level of discretion, so think of examples where you've had to handle sensitive information. During the interview, emphasise your understanding of confidentiality and how you ensure that personal and professional matters are kept private.
✨Prepare for Travel Coordination Questions
As international travel coordination is key, be ready to talk about your experience with booking flights, accommodations, and managing itineraries. Highlight any challenges you've faced and how you overcame them to ensure smooth travel arrangements.
✨Demonstrate Your Communication Skills
Excellent communication is crucial in this role. Prepare to discuss how you've liaised with senior stakeholders and external contacts in previous positions. Use specific examples to illustrate your ability to communicate clearly and effectively, especially under pressure.
