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- Tasks: Manage complex schedules, coordinate meetings, and support business operations.
- Company: Prestigious Private Family Office in the vibrant West End.
- Benefits: Competitive salary, hybrid working, and a fantastic benefits package.
- Why this job: Join a dynamic team and thrive in a fast-paced, varied environment.
- Qualifications: Proven EA/PA experience and strong organisational skills required.
- Other info: Enjoy company events and a close-knit, employee-centric culture.
The predicted salary is between 42000 - 60000 £ per year.
A highly regarded Private Family Office based in the West End is seeking an experienced and polished Executive Assistant / Private PA to provide dual business and private support to senior principals. This is a fast-paced, varied role suited to a pro-active EA who enjoys being trusted with responsibility and thrives in an environment where no two days are the same.
Key responsibilities include:
- Complex diary and schedule management
- Coordinating meetings, travel, and logistics
- Board meeting support
- Acting as a key point of contact and gatekeeper
- Supporting business operations and ad-hoc projects
- Providing private and lifestyle support, handling all matters with discretion
- Liaising with internal and external stakeholders
The ideal candidate will have:
- Proven PA/EA experience within a professional services or fast-paced corporate environment
- Strong organisational skills and the ability to manage multiple priorities
- A calm, solutions-focused approach under pressure
- Excellent interpersonal skills and high emotional intelligence
- Previous exposure to HNWIs or Family Offices (highly desirable)
Benefits include:
- Competitive salary (£50k - £60k) plus discretionary bonus
- Hybrid working – 4 days in, 1 day from home
- Excellent benefits package
- Collaborative, close-knit and employee centric culture
- Company offsites, away days and events
This is an excellent opportunity for a confident, engaging EA looking for a long-term role within a Private Office environment.
Executive Assistant - Private Family Office employer: Halcyon Partners Limited
Contact Detail:
Halcyon Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Private Family Office
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in managing complex schedules and supporting high-profile individuals.
✨Tip Number 3
Practice your elevator pitch! You want to be able to succinctly explain who you are, what you do, and why you're the perfect fit for the role. Keep it engaging and confident!
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities that might just be the perfect match for your skills. Plus, it’s a great way to get noticed by our hiring team.
We think you need these skills to ace Executive Assistant - Private Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and coordinating meetings, as these are key responsibilities for us.
Showcase Your Skills: Don’t forget to showcase your organisational skills and ability to handle multiple priorities. We love candidates who can demonstrate a calm, solutions-focused approach under pressure.
Craft a Personal Cover Letter: Write a cover letter that reflects your personality and explains why you’re the perfect fit for our Private Family Office. Let us know how your previous experience aligns with the role!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Halcyon Partners Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a Private Family Office. Familiarise yourself with complex diary management, travel logistics, and the importance of discretion. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple priorities or handled high-pressure situations. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it clear how your organisational skills can benefit their fast-paced environment.
✨Demonstrate Emotional Intelligence
Since this role involves liaising with high-net-worth individuals and various stakeholders, it's crucial to showcase your interpersonal skills. Be ready to discuss how you've navigated challenging conversations or built relationships in previous roles. This will highlight your ability to act as a key point of contact and gatekeeper.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the types of projects you might be involved in, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
