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- Tasks: Support a senior executive with diary management, travel coordination, and event preparation.
- Company: A prestigious boutique finance firm known for its success and professionalism.
- Benefits: Competitive salary, one day remote work per week, and a dynamic team environment.
- Why this job: Join a high-profile role where your organisational skills make a real difference.
- Qualifications: Five years' experience supporting C-suite executives, strong communication, and adaptability.
- Other info: Opportunity to work in a small, high-performing team with excellent career prospects.
The predicted salary is between 36000 - 60000 £ per year.
A very slick, successful and well established boutique finance firm are seeking a highly organised and experienced Executive Assistant to co-support a senior executive within their Private Office. Working closely with the Senior Executive Assistant, you will provide high level support across both professional and personal responsibilities to ensure the smooth running of the Private Office. The role requires discretion, excellent attention to detail, and the ability to operate seamlessly at the highest level.
Responsibilities include:
- Working in partnership with a senior Executive Assistant
- Managing a complex multi-time-zone diary
- Coordinating international travel
- Liaising with senior stakeholders and external contacts
- Assisting with the preparation and execution of various events
- Supporting personal and household arrangements
- Handling administrative tasks such as expenses, invoices and documentation
While always maintaining confidentiality and discretion.
The ideal candidate will have circa five years’ experience supporting C-suite executives or UHNW individuals, ideally within a finance or private office environment. You will be comfortable working in a small, high performing team, with strong diary and travel management experience, excellent communication skills, and the ability to adapt under pressure. The role is primarily office based with one day of remote working per week and may require occasional out of hours support.
If you are a proactive and discreet Executive Assistant seeking a high profile role within a leading financial services firm, please apply asap so you don't miss out.
EA - Business and Private employer: Halcyon Partners Limited
Contact Detail:
Halcyon Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA - Business and Private
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an EA role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills align with their needs. Practise common interview questions, especially around discretion and managing complex schedules, so you can shine when it counts.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed diaries, coordinated travel, or handled high-pressure situations in previous roles. This will demonstrate your ability to support senior executives effectively.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace EA - Business and Private
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your experience supporting C-suite executives and managing complex diaries, as these are key for us. Use specific examples that showcase your attention to detail and discretion.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re the perfect fit for this Executive Assistant role. Mention your experience in finance or private office environments and how you can contribute to our high-performing team.
Showcase Your Communication Skills: In your application, demonstrate your excellent communication skills. Whether it’s through your writing style or how you present your experiences, we want to see that you can liaise effectively with senior stakeholders and external contacts.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Halcyon Partners Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a finance environment. Familiarise yourself with managing complex diaries, coordinating international travel, and liaising with senior stakeholders. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Discretion and Attention to Detail
Since discretion is key in this role, prepare examples from your past experience where you've handled sensitive information or situations. Highlight your attention to detail by discussing how you've successfully managed multiple tasks without compromising quality.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to adapt under pressure. Think of scenarios where you've had to manage conflicting priorities or last-minute changes, and be ready to explain how you handled them effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the challenges the Private Office faces, or how success is measured in the role. This shows your genuine interest and helps you gauge if the company is the right fit for you.
