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- Tasks: Support the Chairman’s EA with secretarial tasks and office management.
- Company: Reputable Private Family Office located in Mayfair.
- Benefits: Competitive salary, supportive team, and excellent work-life balance.
- Why this job: Join a close-knit team and make a real impact in a prestigious environment.
- Qualifications: Strong typing skills and previous secretarial experience preferred.
- Other info: Enjoy a stable role with opportunities for personal growth.
The predicted salary is between 40000 - 45000 £ per year.
A superb opportunity has arisen for an exceptional Assistant to join a highly reputable Private Family Office in the heart of Mayfair. This role is ideal for someone seeking longevity in their role, the chance to work within an incredibly supportive, close-knit team and enjoy a work life balance! Great position for someone secretarially trained with strong typing skills and someone comfortable audio typing from dictation too.
You will be polished, positive and service focussed individual with a ‘nothing is too much trouble’ attitude.
Key Responsibilities
- Act as the first point of contact for clients, delivering a welcoming front of house presence
- Meeting room coordination, refreshments, catering for lunches etc.
- Provide high-quality secretarial support and work alongside the Chairman’s EA
- Audio typing and preparing correspondence, documents and files
- Assist with diary management, meeting coordination and general office organisation
- Maintain an immaculate office environment and oversee day-to-day office management tasks
- Run ad hoc errands for the senior members of staff where required
- Handle confidential information with the utmost discretion and professionalism
About You
- Superb communication skills, both written and verbal
- Accurate typing skills (secretarial trained is highly desirable)
- A muck in attitude
- High level of discretion, reliability, and professionalism
- Previous experience in a secretarial role, ideally within a small professional office environment
- Experience working with HNWIs or within a Private Family office is highly advantageous
What’s on Offer
- A genuinely lovely team who value loyalty, collaboration, and a positive working culture
- A stable, long-term position with a fantastic work / life balance
- Beautiful Mayfair offices: Mon – Fri (9:00am–5:30pm)
If you are seeking a role where you will be truly valued and can become a key part of a dedicated team, this could be the perfect next step.
Assistant to EA - Private Family office employer: Halcyon Partners Limited
Contact Detail:
Halcyon Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to EA - Private Family office
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show that you’re not just another candidate; you’re genuinely interested in being part of their team. Tailor your responses to highlight how your skills align with their needs.
✨Tip Number 3
Practice your audio typing skills! Since this role requires strong typing abilities, consider doing some mock dictation exercises. This will help you feel more confident and ready to impress during any assessments.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Assistant to EA - Private Family office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your secretarial training and any relevant experience in a similar environment to show us you're the right fit!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your 'nothing is too much trouble' attitude aligns with our team's values. Keep it friendly and professional!
Showcase Your Communication Skills: Since superb communication is key, ensure your written application is clear, concise, and free of errors. This is your first impression, so let your personality come through while maintaining professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Halcyon Partners Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around secretarial tasks and client interaction. This will help you tailor your answers to show how you fit perfectly into the role.
✨Showcase Your Communication Skills
Since superb communication is a must for this position, prepare examples that highlight your verbal and written skills. Think of situations where you successfully managed client interactions or handled sensitive information with discretion. This will demonstrate your professionalism and reliability.
✨Demonstrate Your 'Muck In' Attitude
The company values a 'nothing is too much trouble' mindset. Be ready to share instances where you've gone above and beyond in previous roles. This could be anything from managing unexpected tasks to helping colleagues with their workload. It shows you're a team player who thrives in a supportive environment.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team culture, office environment, and what success looks like in this role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
