Payroll and Benefits Assistant

We're looking for an organised and detail-focused Payroll & Systems Assistant to join our Payroll & Benefits team at Hakim Group. This is a great opportunity for someone with experience in payroll, HR or finance administration who is looking to build on their existing skills and develop their knowledge of payroll systems and processes. You'll play an important part in supporting the smooth running of our monthly payroll operations, helping to ensure colleagues are paid accurately and on time. Working alongside the wider team, you'll provide administrative and systems support, helping us maintain accurate records, improve processes and deliver an excellent colleague experience.

You will also receive a range of fantastic perks including a calendar of exciting events, an employee health plan, access to our financial flexibility fund and Rewards portal. You’ll also be embraced by our ever-expanding family of team members and introduced to our award-winning Hakim Group culture.

About the Role

You'll support the monthly payroll cycle, making sure information is accurate, up to date and ready for processing. Your responsibilities will include:

• Preparing and validating payroll data, including processing starters, leavers and contractual changes.
• Maintaining accurate employee records within iTrent.
• Carrying out first-line payroll validation checks and helping to identify discrepancies.
• Supporting the preparation and validation of monthly BACS files.
• Assisting with Sage timesheet preparation and basic payroll tasks.
• Running iTrent reports and supporting data extraction.
• Helping prepare and distribute payroll reports, including P32 reports, and supporting Government Gateway checks and FPS/EPS documentation.

Alongside the payroll responsibilities, you'll help keep the team organised and ensure everything runs smoothly behind the scenes. This will include:

• Maintaining payroll documentation, distribution lists and dashboards.
• Supporting the annual payroll calendar and organising team meetings.
• Assisting with payroll communications and inbox queries.
• Helping maintain standard operating procedures and payroll data packs.
• Supporting payroll reconciliations and checking absences, pensions and amendments.

There will also be plenty of opportunities to develop your technical knowledge, build your Excel skills and get involved in systems testing, process improvements and ad-hoc data analysis.

What We're Looking For

We're looking for someone who is naturally organised, methodical and takes pride in getting the details right. You'll be comfortable working with data, confident using Excel and able to manage administrative tasks accurately and efficiently. Ideally, you'll have:

• Some experience in payroll, HR or finance administration.
• Strong numerical skills and excellent attention to detail.
• Intermediate Excel skills, including lookups, data validation and formatting.
• Good communication and organisational skills.
• A willingness to learn and develop your knowledge of payroll processes and systems.
• Experience using iTrent or Sage payroll and timesheet systems would be beneficial, as would an understanding of payroll legislation and processes.

What's Next?

Click apply below and we will ensure you are contacted as soon as possible by one of our team.